[SchoolFinance] Friendly Reminder - Q4 FY2025 Actual files

[Carolyn Heller]

Hi Ida,

I have 1 error left for my 4q 2025 MEFS upload. It's the typical error that
I get due to payroll accruals, valid benefit codes but the corresponding
salary codes are missing.

1000-0000-2310-2090-900 $107.39

The corresponding salary line is 1000-0000-2310-1590-900 has an ending
balance of $7500.01

I copied the line below from the txt file that was uploaded to MEFS:

1663 2025 04 1000 0000 2310 1590 900 Stipends Paid - Other 7500.01

I don't know what to do about this. Any suggestions?

Carolyn Heller
Business Manager
Ellsworth School Department
207-664-7100 x1104


On Wed, Sep 10, 2025 at 2:10 PM Batista, Ida <Ida.Batista at maine.gov> wrote:

> Hello School Business Office Colleagues,
>
>
>
> FY25 Q4 files Actual files (Revenue, Expenditure, or Balance Sheet) were *due
> on August 30th*.
>
>
>
> Please check that your files are submitted. We understand that your
> financials may not yet be audited.  We recommend submitting preliminary
> files and then submitting audited files with any necessary changes once the
> audit is complete.
>
>
>
> If your files were submitted and in *pending status*, we will review them
> shortly.
>
>
>
> If your files were submitted and in *approved status*, please certify
> them so they migrate to our database.
>
>
>
> If your files were submitted and either *failed or were rejected*, please
> review the error, correct it, and resubmit your files.
>
>
>
> If your files are not submitted, *please prioritize submitting any
> missing FY25 Quarter 4 Actual files as soon as possible.*
>
>
>
> *All data must be submitted, DOE reviewed, and SAU certified for use in
> the FY27 EPS subsidy calculation.*  We need all SAUs’ information to
> appropriately calculate the FY27 EPS Subsidy.
>
>
>
> If you need help with coding please contact Terri Beal or me.  Please also
> contact us if you are having technical issues that are causing delays.
>
> Thank you in advance!
>
> Best,
>
> Ida
>
>
>
>
>
> Ida Batista
>
>
>
> ________________________________________
>
> *Ida Batista*
>
> School Finance Manager
>
> Maine Department of Education
> 23 State House Station
> Augusta, Maine 04333-0023
> *Email**: **Ida.Batista at maine.gov <Ida.Batista at maine.gov>*
> *Phone*: 207-624-6795
>
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>
>
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