[SchoolFinance] Friendly Reminder - Q4 FY2025 Actual files

[Adam Hanson]

Hi Carolyn,
It's because the benefit object code for stipends always needs to be 2000.
So if you change 2090 to 2000 in your file, it should take it.

On Tue, Sep 30, 2025 at 8:14 AM Carolyn Heller <cheller at ellsworthschools.org>
wrote:

> Hi Ida,
>
> I have 1 error left for my 4q 2025 MEFS upload. It's the typical error
> that I get due to payroll accruals, valid benefit codes but the
> corresponding salary codes are missing.
>
> 1000-0000-2310-2090-900 $107.39
>
> The corresponding salary line is 1000-0000-2310-1590-900 has an ending
> balance of $7500.01
>
> I copied the line below from the txt file that was uploaded to MEFS:
>
> 1663 2025 04 1000 0000 2310 1590 900 Stipends Paid - Other 7500.01
>
> I don't know what to do about this. Any suggestions?
>
> Carolyn Heller
> Business Manager
> Ellsworth School Department
> 207-664-7100 x1104
>
>
> On Wed, Sep 10, 2025 at 2:10 PM Batista, Ida <Ida.Batista at maine.gov>
> wrote:
>
>> Hello School Business Office Colleagues,
>>
>>
>>
>> FY25 Q4 files Actual files (Revenue, Expenditure, or Balance Sheet) were *due
>> on August 30th*.
>>
>>
>>
>> Please check that your files are submitted. We understand that your
>> financials may not yet be audited.  We recommend submitting preliminary
>> files and then submitting audited files with any necessary changes once the
>> audit is complete.
>>
>>
>>
>> If your files were submitted and in *pending status*, we will review
>> them shortly.
>>
>>
>>
>> If your files were submitted and in *approved status*, please certify
>> them so they migrate to our database.
>>
>>
>>
>> If your files were submitted and either *failed or were rejected*,
>> please review the error, correct it, and resubmit your files.
>>
>>
>>
>> If your files are not submitted, *please prioritize submitting any
>> missing FY25 Quarter 4 Actual files as soon as possible.*
>>
>>
>>
>> *All data must be submitted, DOE reviewed, and SAU certified for use in
>> the FY27 EPS subsidy calculation.*  We need all SAUs’ information to
>> appropriately calculate the FY27 EPS Subsidy.
>>
>>
>>
>> If you need help with coding please contact Terri Beal or me.  Please
>> also contact us if you are having technical issues that are causing delays.
>>
>> Thank you in advance!
>>
>> Best,
>>
>> Ida
>>
>>
>>
>>
>>
>> Ida Batista
>>
>>
>>
>> ________________________________________
>>
>> *Ida Batista*
>>
>> School Finance Manager
>>
>> Maine Department of Education
>> 23 State House Station
>> Augusta, Maine 04333-0023
>> *Email**: **Ida.Batista at maine.gov <Ida.Batista at maine.gov>*
>> *Phone*: 207-624-6795
>>
>> Maine DOE <http://www.maine.gov/doe> | Facebook
>> <https://www.facebook.com/MaineDepartmentofEducation1/> | Twitter
>> <https://twitter.com/mdoenews> | Instagram
>> <https://www.instagram.com/mainedepted/?hl=en> | Maine DOE Newsroom
>> <https://mainedoenews.net/>
>>
>>
>>
>>
>>
>>
>>
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>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>>
>
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-- 
Adam Hanson
Controller
Lewiston Public Schools
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Lewiston, ME 04240
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