[SchoolFinance] ESCE 3 and 4 year old's in Regards to Budget

Fri Mar 20 08:49:00 EDT 2026

Thank you Leah for sharing this calculation sheet.  It is appreciated!

On Thu, Mar 19, 2026 at 1:25 PM Dawn Blanchard <dblanchard at brunswicksd.org>
wrote:

> Thanks!  The 'reasonable and necessary' message is what keeps ringing in
> my mind---and I never thought to use our total special ed population as a
> guide---I was just focusing on the specific # of 4 yos with IEPs.
> So, it seems like once you start paying general education staff a
> percentage, you don't need to review that each quarter?  If I charge 25% of
> a teacher based upon the number of students in her class....then a few
> students move out....I assumed we should shift that cost out of the
> fund--but that seems like a nightmare to do once a quarter.
>
>
>
> *~Thanks,*
>
> Dawn Blanchard
>
> Director of Personnel & Finance
>
> she/her/hers
>
> (207)-319-1950
> dblanchard at brunswicksd.org
> www.brunswicksd.org
>
> [image: facebook]
> <https://www.facebook.com/Brunswick-School-Department-896342617067005/>
>
>
> On Thu, Mar 19, 2026 at 1:13 PM Leah Kaulback <lkaulback at rsu10.org> wrote:
>
>> I created the attached to help out the Special Ed Director, and we are
>> just budgeting a portion of some of the current employees kind of based on
>> the recommended percentages at first (Administrator, Speech Therapist, and
>> OT) So we currently are budgeting 20% of each of those positions, and 50%
>> of an administrator and the remaining % is in our General Budget.  But I
>> will build the budget using the ECSE Fund code. Not sure how correct this
>> is, but this is the information I received from our Special Ed
>> Director/Superintendent.
>>
>> On Thu, Mar 19, 2026 at 1:02 PM Cheryl Fournier <cfournier at sanford.org>
>> wrote:
>>
>>> We are doing similar to Dawn.  We also looked at Administrators, as a
>>> percentage of the total students of the school and and did similar for IEP
>>> coordinators as a percentage of special education students.  I always try
>>> to find a methodology that i can straight face test.  If you can do that,
>>> and stand behind the methodology then you should be ok.
>>>
>>> Cheryl
>>>
>>>
>>>
>>> *Cheryl Fournier*
>>> *Business Administrator*
>>> *Sanford School Department*
>>> *207-324-2810*
>>> *www.sanford.org <http://www.sanford.org>*
>>>
>>>
>>> On Wed, Mar 18, 2026 at 12:46 PM Dawn Blanchard <
>>> dblanchard at brunswicksd.org> wrote:
>>>
>>>> Thank you for this thread!  We are going to be in cohort 3---what are
>>>> some tips people have been using for general ed expenditures?   Is it as
>>>> 'simple' as if a PK gen ed teacher has 4 out of 16 students with IEPs, you
>>>> would charge 25% of them to the fund?  Do you need to review that each
>>>> quarter?  What about your school nurse, principal, and other peripheral
>>>> staff that work with 4 year olds?
>>>>
>>>>
>>>>
>>>> *~Thanks,*
>>>>
>>>> Dawn Blanchard
>>>>
>>>> Director of Personnel & Finance
>>>>
>>>> she/her/hers
>>>>
>>>> (207)-319-1950
>>>> dblanchard at brunswicksd.org
>>>> www.brunswicksd.org
>>>>
>>>> [image: facebook]
>>>> <https://www.facebook.com/Brunswick-School-Department-896342617067005/>
>>>>
>>>>
>>>> On Wed, Mar 18, 2026 at 12:29 PM Lisa Harkin <
>>>> lharkin at kitteryschools.com> wrote:
>>>>
>>>>> Hi,
>>>>> Yes, just like other grants.  Create your new fund code and post all
>>>>> your reimbursable expenses to that fund, especially since you will have to
>>>>> send them a Trial Balance quarterly.
>>>>>
>>>>> We do not include any of these reimbursable expenses in our General
>>>>> Fund Budget.
>>>>>
>>>>> We are part of Cohort 1, so let me know if you have any other
>>>>> questions, hopefully I can help!
>>>>>
>>>>> On Wed, Mar 18, 2026 at 11:19 AM Kathi Kilcollins <
>>>>> kkilcollins at msad20.org> wrote:
>>>>>
>>>>>> Good afternoon,
>>>>>>
>>>>>> I am curious what other districts are doing in regards to ESCE
>>>>>> funding and the school budget.
>>>>>>
>>>>>> We will not be hiring additional staff for the few 3 and 4 year olds
>>>>>> that we will be getting under Cohort 3, but will be reimbursed for the time
>>>>>> staff spend with those students.
>>>>>>
>>>>>> I am wondering if we should take a percentage of the staff that will
>>>>>> be responsible for these children out of the budget, since we will be
>>>>>> reimbursed for a percentage of their salary?
>>>>>>
>>>>>> Is this what other districts are doing, treating this like other
>>>>>> grants such as title 1 and creating a budget under the new fund code?
>>>>>>
>>>>>> Any information would be greatly appreciated.
>>>>>>
>>>>>> --
>>>>>> *Thank you + Have a Great Day,*
>>>>>> *Kathi L. Kilcollins*
>>>>>> *Business Manager, MSAD #20*
>>>>>> *28 High School Drive*
>>>>>> *Fort Fairfield, ME 04742*
>>>>>> *(207) 473-4455*
>>>>>> _______________________________________________
>>>>>> SchoolFinance mailing list
>>>>>> SchoolFinance at maillist.informe.org
>>>>>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Lisa Harkin
>>>>> Finance Manager
>>>>> _______________________________________________
>>>>> SchoolFinance mailing list
>>>>> SchoolFinance at maillist.informe.org
>>>>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>>>>
>>>>
>>>> Se você precisar contatar Departamento Escolar de Brunswick ou se
>>>> precisar deste documento traduzido por favor ligue para 1-833-806-0705
>>>> para ajuda com intérprete em português.
>>>>
>>>> Se você precisa traduzir este documento ou deseja a ajuda de um
>>>> intérprete, envie um e-mail para MLsupport at brunswicksd.org com seu
>>>> nome, telefone e o idioma que você precisa.
>>>>
>>>> Si necesita traducir este documento o desea la ayuda de un intérprete,
>>>> envíe un correo electrónico a MLsupport at brunswicksd.org con su nombre,
>>>> teléfono y el idioma que necesita.
>>>>
>>>> Soki okozala na besoin ya lisungi pona ko traduire document oyo ou bien
>>>> lisungi ya interprete, s'il vous plait repondre na mesage oyo ou bien tinda
>>>> email na MLsupport at brunswicksd.org na kombo, numero ya teplephone na
>>>> yo,na munoko oyo oza nango besoin.
>>>>
>>>> Si vous avez besoin de traduire ce document ou si vous souhaitez l'aide
>>>> d'un interprète, envoyez un e-mail à  MLsupport at brunswicksd.org  avec
>>>> votre nom, téléphone et la langue dont vous avez besoin.
>>>>
>>>> This communication (including all attachments) is intended solely for
>>>> the use of the person or persons to whom it is addressed and contains
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>>>> notified that any use, copying, printing, or distribution of this e-mail,
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>>>
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>>
>>
>>
>> --
>> Leah Kaulback
>> Business Manager
>> RSU 10
>> 207-369-5560 x8822
>> lkaulback at rsu10.org
>>
>> This is a staff email account managed by Western Foothills Regional
>> School Unit 10.  This email and any files transmitted with it are
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>
>
> Se você precisar contatar Departamento Escolar de Brunswick ou se precisar
> deste documento traduzido por favor ligue para 1-833-806-0705 para ajuda
> com intérprete em português.
>
> Se você precisa traduzir este documento ou deseja a ajuda de um
> intérprete, envie um e-mail para MLsupport at brunswicksd.org com seu nome,
> telefone e o idioma que você precisa.
>
> Si necesita traducir este documento o desea la ayuda de un intérprete,
> envíe un correo electrónico a MLsupport at brunswicksd.org con su nombre,
> teléfono y el idioma que necesita.
>
> Soki okozala na besoin ya lisungi pona ko traduire document oyo ou bien
> lisungi ya interprete, s'il vous plait repondre na mesage oyo ou bien tinda
> email na MLsupport at brunswicksd.org na kombo, numero ya teplephone na
> yo,na munoko oyo oza nango besoin.
>
> Si vous avez besoin de traduire ce document ou si vous souhaitez l'aide
> d'un interprète, envoyez un e-mail à  MLsupport at brunswicksd.org  avec
> votre nom, téléphone et la langue dont vous avez besoin.
>
> This communication (including all attachments) is intended solely for the
> use of the person or persons to whom it is addressed and contains
> information that may be privileged or confidential to the Brunswick School
> Department. If you are not the intended recipient, you are hereby formally
> notified that any use, copying, printing, or distribution of this e-mail,
> in whole or in part, is strictly prohibited. If you received this email in
> error, please notify the author immediately by replying to this message and
> delete the original message.
> _______________________________________________
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> http://maillist.informe.org/mailman/listinfo/schoolfinance
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