[SchoolFinance] ESCE 3 and 4 year old's in Regards to Budget

Thu Mar 19 13:23:10 EDT 2026

Thanks!  The 'reasonable and necessary' message is what keeps ringing in my
mind---and I never thought to use our total special ed population as a
guide---I was just focusing on the specific # of 4 yos with IEPs.
So, it seems like once you start paying general education staff a
percentage, you don't need to review that each quarter?  If I charge 25% of
a teacher based upon the number of students in her class....then a few
students move out....I assumed we should shift that cost out of the
fund--but that seems like a nightmare to do once a quarter.

*~Thanks,*

Dawn Blanchard

Director of Personnel & Finance

she/her/hers

(207)-319-1950
dblanchard at brunswicksd.org
www.brunswicksd.org

[image: facebook]
<https://www.facebook.com/Brunswick-School-Department-896342617067005/>

On Thu, Mar 19, 2026 at 1:13 PM Leah Kaulback <lkaulback at rsu10.org> wrote:

> I created the attached to help out the Special Ed Director, and we are
> just budgeting a portion of some of the current employees kind of based on
> the recommended percentages at first (Administrator, Speech Therapist, and
> OT) So we currently are budgeting 20% of each of those positions, and 50%
> of an administrator and the remaining % is in our General Budget.  But I
> will build the budget using the ECSE Fund code. Not sure how correct this
> is, but this is the information I received from our Special Ed
> Director/Superintendent.
>
> On Thu, Mar 19, 2026 at 1:02 PM Cheryl Fournier <cfournier at sanford.org>
> wrote:
>
>> We are doing similar to Dawn.  We also looked at Administrators, as a
>> percentage of the total students of the school and and did similar for IEP
>> coordinators as a percentage of special education students.  I always try
>> to find a methodology that i can straight face test.  If you can do that,
>> and stand behind the methodology then you should be ok.
>>
>> Cheryl
>>
>>
>>
>> *Cheryl Fournier*
>> *Business Administrator*
>> *Sanford School Department*
>> *207-324-2810*
>> *www.sanford.org <http://www.sanford.org>*
>>
>>
>> On Wed, Mar 18, 2026 at 12:46 PM Dawn Blanchard <
>> dblanchard at brunswicksd.org> wrote:
>>
>>> Thank you for this thread!  We are going to be in cohort 3---what are
>>> some tips people have been using for general ed expenditures?   Is it as
>>> 'simple' as if a PK gen ed teacher has 4 out of 16 students with IEPs, you
>>> would charge 25% of them to the fund?  Do you need to review that each
>>> quarter?  What about your school nurse, principal, and other peripheral
>>> staff that work with 4 year olds?
>>>
>>>
>>>
>>> *~Thanks,*
>>>
>>> Dawn Blanchard
>>>
>>> Director of Personnel & Finance
>>>
>>> she/her/hers
>>>
>>> (207)-319-1950
>>> dblanchard at brunswicksd.org
>>> www.brunswicksd.org
>>>
>>> [image: facebook]
>>> <https://www.facebook.com/Brunswick-School-Department-896342617067005/>
>>>
>>>
>>> On Wed, Mar 18, 2026 at 12:29 PM Lisa Harkin <lharkin at kitteryschools.com>
>>> wrote:
>>>
>>>> Hi,
>>>> Yes, just like other grants.  Create your new fund code and post all
>>>> your reimbursable expenses to that fund, especially since you will have to
>>>> send them a Trial Balance quarterly.
>>>>
>>>> We do not include any of these reimbursable expenses in our General
>>>> Fund Budget.
>>>>
>>>> We are part of Cohort 1, so let me know if you have any other
>>>> questions, hopefully I can help!
>>>>
>>>> On Wed, Mar 18, 2026 at 11:19 AM Kathi Kilcollins <
>>>> kkilcollins at msad20.org> wrote:
>>>>
>>>>> Good afternoon,
>>>>>
>>>>> I am curious what other districts are doing in regards to ESCE funding
>>>>> and the school budget.
>>>>>
>>>>> We will not be hiring additional staff for the few 3 and 4 year olds
>>>>> that we will be getting under Cohort 3, but will be reimbursed for the time
>>>>> staff spend with those students.
>>>>>
>>>>> I am wondering if we should take a percentage of the staff that will
>>>>> be responsible for these children out of the budget, since we will be
>>>>> reimbursed for a percentage of their salary?
>>>>>
>>>>> Is this what other districts are doing, treating this like other
>>>>> grants such as title 1 and creating a budget under the new fund code?
>>>>>
>>>>> Any information would be greatly appreciated.
>>>>>
>>>>> --
>>>>> *Thank you + Have a Great Day,*
>>>>> *Kathi L. Kilcollins*
>>>>> *Business Manager, MSAD #20*
>>>>> *28 High School Drive*
>>>>> *Fort Fairfield, ME 04742*
>>>>> *(207) 473-4455*
>>>>> _______________________________________________
>>>>> SchoolFinance mailing list
>>>>> SchoolFinance at maillist.informe.org
>>>>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>>>>
>>>>
>>>>
>>>> --
>>>> Lisa Harkin
>>>> Finance Manager
>>>> _______________________________________________
>>>> SchoolFinance mailing list
>>>> SchoolFinance at maillist.informe.org
>>>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>>>
>>>
>>> Se você precisar contatar Departamento Escolar de Brunswick ou se
>>> precisar deste documento traduzido por favor ligue para 1-833-806-0705
>>> para ajuda com intérprete em português.
>>>
>>> Se você precisa traduzir este documento ou deseja a ajuda de um
>>> intérprete, envie um e-mail para MLsupport at brunswicksd.org com seu
>>> nome, telefone e o idioma que você precisa.
>>>
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>>> lisungi ya interprete, s'il vous plait repondre na mesage oyo ou bien tinda
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>>> votre nom, téléphone et la langue dont vous avez besoin.
>>>
>>> This communication (including all attachments) is intended solely for
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>>> Department. If you are not the intended recipient, you are hereby formally
>>> notified that any use, copying, printing, or distribution of this e-mail,
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>>
>> _______________________________________________
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>> SchoolFinance at maillist.informe.org
>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>
>
>
> --
> Leah Kaulback
> Business Manager
> RSU 10
> 207-369-5560 x8822
> lkaulback at rsu10.org
>
> This is a staff email account managed by Western Foothills Regional School
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-- 

Se você precisar contatar Departamento Escolar de Brunswick ou se 
precisar deste documento traduzido por favor ligue para 1-833-806-0705 para 
ajuda com intérprete em português.

Se você precisa traduzir este documento 
ou deseja a ajuda de um intérprete, envie um e-mail para 
MLsupport at brunswicksd.org <mailto:MLsupport at brunswicksd.org> com seu nome, 
telefone e o idioma que você precisa.

Si necesita traducir este documento 
o desea la ayuda de un intérprete, envíe un correo electrónico a 
MLsupport at brunswicksd.org <mailto:MLsupport at brunswicksd.org> con su nombre, 
teléfono y el idioma que necesita.

Soki okozala na besoin ya lisungi pona 
ko traduire document oyo ou bien lisungi ya interprete, s'il vous plait 
repondre na mesage oyo ou bien tinda email na MLsupport at brunswicksd.org 
<mailto:MLsupport at brunswicksd.org> na kombo, numero ya teplephone na yo,na 
munoko oyo oza nango besoin.

Si vous avez besoin de traduire ce document 
ou si vous souhaitez l'aide d'un interprète, envoyez un e-mail à  
MLsupport at brunswicksd.org <mailto:MLsupport at brunswicksd.org>  avec votre 
nom, téléphone et la langue dont vous avez besoin.

This communication 
(including all attachments) is intended solely for the use of the person or 
persons to whom it is addressed and contains information that may be 
privileged or confidential to the Brunswick School Department. If you are 
not the intended recipient, you are hereby formally notified that any use, 
copying, printing, or distribution of this e-mail, in whole or in part, is 
strictly prohibited. If you received this email in error, please notify the 
author immediately by replying to this message and delete the original 
message.
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