[SchoolFinance] Anyone calculating overtime by day rather than week?

Fri Jul 10 12:30:14 EDT 2026

The only time we pay OT without it requiring 40 hours of actual time worked
is in the winter when one custodian per school comes in on non-work days to
check the buildings. Then they get OT for those hours regardless of what
they e worked during the week.

*Dawn L. FickettAssistant SuperintendentRSU/SAD #37*
*1020 Sacarap Road*

*Harrington ME 04643Telephone: 207-483-2734Fax: 207-483-6051*

*"The beautiful thing about learning is that nobody can take it away from
you." *— *B.B. King*

On Fri, Jul 10, 2026 at 10:15 AM Lucie Tabor <ltabor at vuesc.org> wrote:

> Hi Heather,
> Normally OT hours only count after 40 hours of actual time *worked *and
> would *not* include Sick, EPL, Vaca, Holidays, or any other paid leave.
> This is what is considered "Qualified Overtime".  Ex:  So if an employee
> worked 35 hours and took 8 hours of paid leave, they would not get paid any
> overtime.  But if an employee actually worked 43 hours, they would be paid
> 3 hours at OT rate.
>
> An employer *can* agree through negotiations to pay employees at Overtime
> rate for all hours over 40 hours/week and count all hours worked and all
> hours taken for paid leave towards the 40 hours and then pay OT rate for
> all hours over that 40 hours.  In that case, only hours WORKED in the 40
> hours count towards Qualified OT, any hours paid at OT that *included
> paid leave* (to get to the initial 40 hours) would be considered
> *Non-Qualifying* OT.
> Ex.  If an employer agrees to count all hours towards paying Overtime
> rate, then both examples above would mean that each scenario gets paid the
> 3 hours at OT rate.
> For tax purposes, The one that worked 35 hours would show 0 hrs for
> Qualified OT and 3 hrs for Non-Qualifying OT.
> The one that worked 43 hours would show 3 Hrs for Qualifying OT.
>
> Summary, yes, all hours (worked + paid leaves) can be counted towards OT
> in terms of paying the employee for OT rate, but only hours actually worked
> count towards earning Qualified OT for tax purposes.
>
> Lucie
>
> On Fri, Jul 10, 2026 at 9:25 AM Heather Reale <hreale at wocsd.org> wrote:
>
>> Is it accurate that overtime is paid on actual hours worked? So if they
>> are using EPL as part of the time that they are getting paid for, then that
>> amount would be backed out of the overtime calculation.
>>
>>
>> Heather Reale
>>
>> On Thu, Jul 9, 2026 at 3:22 PM Lucie Tabor <ltabor at vuesc.org> wrote:
>>
>>> Hi Adam,
>>> One of our districts had that (OT after 8 hours worked in one day) and
>>> we negotiated it out.  We defended with an example that by that standard,
>>> someone could work 40 hours in one week and not get any OT pay, yet someone
>>> working one 10 hour day would get 2 hours in OT pay even if they only
>>> worked one day that week.
>>>
>>> We successfully negotiated it out.
>>>
>>> LUCIE
>>>
>>>
>>> Lucie Tabor
>>> *Director of Finance*
>>> *Valley Unified Educational Service Center (VUESC)*
>>> *Serving the School Districts of MSAD 27, MSAD 33 and Madawaska School
>>> Dept.*
>>> *Upper St. John Valley*
>>>
>>> On Thu, Jul 9, 2026 at 3:15 PM Dawn Blanchard <
>>> dblanchard at brunswicksd.org> wrote:
>>>
>>>> Yes- Brunswick does that for our AFSCME group (facilities and bus
>>>> drivers)
>>>> This year we negotiated that holiday time is considered work time for
>>>> OT purposes...but all other leave is NOT considered work time in the
>>>> calculation.
>>>>
>>>>
>>>>
>>>> *~Thanks,*
>>>>
>>>> Dawn Blanchard
>>>>
>>>> Director of Personnel & Finance
>>>>
>>>> she/her/hers
>>>>
>>>> (207)-319-1950
>>>> dblanchard at brunswicksd.org
>>>> www.brunswicksd.org
>>>>
>>>> [image: facebook]
>>>> <https://www.facebook.com/Brunswick-School-Department-896342617067005/>
>>>>
>>>>
>>>> On Thu, Jul 9, 2026 at 2:24 PM Adam Hanson <
>>>> ahanson at lewistonpublicschools.org> wrote:
>>>>
>>>>> Hello,
>>>>> Do any of you pay out overtime for days on which employees worked more
>>>>> than 8 hours, rather than going by hours worked beyond 40 in a week?
>>>>> One of our unions has proposed that, and I'm just looking for data. I
>>>>> have never worked at a district that did overtime by the day.
>>>>> Thanks
>>>>>
>>>>>
>>>>> --
>>>>> Adam Hanson
>>>>> Controller
>>>>> Lewiston Public Schools
>>>>> 36 Oak Street
>>>>> Lewiston, ME 04240
>>>>> Phone: (207) 795-4100, ext. 4051
>>>>> Fax: (207) 795-4177
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>
>
> --
> Lucie Tabor
> *Director of Finance*
> *Valley Unified Educational Service Center (VUESC)*
> *Serving the School Districts of MSAD 27, MSAD 33 and Madawaska School
> Dept.*
> *Upper St. John Valley*
> _______________________________________________
> SchoolFinance mailing list
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