[SchoolFinance] Anyone calculating overtime by day rather than week?

Fri Jul 10 10:11:13 EDT 2026

Hi Heather,
Normally OT hours only count after 40 hours of actual time *worked *and
would *not* include Sick, EPL, Vaca, Holidays, or any other paid leave.
This is what is considered "Qualified Overtime".  Ex:  So if an employee
worked 35 hours and took 8 hours of paid leave, they would not get paid any
overtime.  But if an employee actually worked 43 hours, they would be paid
3 hours at OT rate.

An employer *can* agree through negotiations to pay employees at Overtime
rate for all hours over 40 hours/week and count all hours worked and all
hours taken for paid leave towards the 40 hours and then pay OT rate for
all hours over that 40 hours.  In that case, only hours WORKED in the 40
hours count towards Qualified OT, any hours paid at OT that *included paid
leave* (to get to the initial 40 hours) would be considered *Non-Qualifying*
OT.
Ex.  If an employer agrees to count all hours towards paying Overtime rate,
then both examples above would mean that each scenario gets paid the 3
hours at OT rate.
For tax purposes, The one that worked 35 hours would show 0 hrs for
Qualified OT and 3 hrs for Non-Qualifying OT.
The one that worked 43 hours would show 3 Hrs for Qualifying OT.

Summary, yes, all hours (worked + paid leaves) can be counted towards OT in
terms of paying the employee for OT rate, but only hours actually worked
count towards earning Qualified OT for tax purposes.

Lucie

On Fri, Jul 10, 2026 at 9:25 AM Heather Reale <hreale at wocsd.org> wrote:

> Is it accurate that overtime is paid on actual hours worked? So if they
> are using EPL as part of the time that they are getting paid for, then that
> amount would be backed out of the overtime calculation.
>
>
> Heather Reale
>
> On Thu, Jul 9, 2026 at 3:22 PM Lucie Tabor <ltabor at vuesc.org> wrote:
>
>> Hi Adam,
>> One of our districts had that (OT after 8 hours worked in one day) and we
>> negotiated it out.  We defended with an example that by that standard,
>> someone could work 40 hours in one week and not get any OT pay, yet someone
>> working one 10 hour day would get 2 hours in OT pay even if they only
>> worked one day that week.
>>
>> We successfully negotiated it out.
>>
>> LUCIE
>>
>>
>> Lucie Tabor
>> *Director of Finance*
>> *Valley Unified Educational Service Center (VUESC)*
>> *Serving the School Districts of MSAD 27, MSAD 33 and Madawaska School
>> Dept.*
>> *Upper St. John Valley*
>>
>> On Thu, Jul 9, 2026 at 3:15 PM Dawn Blanchard <dblanchard at brunswicksd.org>
>> wrote:
>>
>>> Yes- Brunswick does that for our AFSCME group (facilities and bus
>>> drivers)
>>> This year we negotiated that holiday time is considered work time for OT
>>> purposes...but all other leave is NOT considered work time in the
>>> calculation.
>>>
>>>
>>>
>>> *~Thanks,*
>>>
>>> Dawn Blanchard
>>>
>>> Director of Personnel & Finance
>>>
>>> she/her/hers
>>>
>>> (207)-319-1950
>>> dblanchard at brunswicksd.org
>>> www.brunswicksd.org
>>>
>>> [image: facebook]
>>> <https://www.facebook.com/Brunswick-School-Department-896342617067005/>
>>>
>>>
>>> On Thu, Jul 9, 2026 at 2:24 PM Adam Hanson <
>>> ahanson at lewistonpublicschools.org> wrote:
>>>
>>>> Hello,
>>>> Do any of you pay out overtime for days on which employees worked more
>>>> than 8 hours, rather than going by hours worked beyond 40 in a week?
>>>> One of our unions has proposed that, and I'm just looking for data. I
>>>> have never worked at a district that did overtime by the day.
>>>> Thanks
>>>>
>>>>
>>>> --
>>>> Adam Hanson
>>>> Controller
>>>> Lewiston Public Schools
>>>> 36 Oak Street
>>>> Lewiston, ME 04240
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-- 
Lucie Tabor
*Director of Finance*
*Valley Unified Educational Service Center (VUESC)*
*Serving the School Districts of MSAD 27, MSAD 33 and Madawaska School
Dept.*
*Upper St. John Valley*
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