[SchoolFinance] Paying out-of-state remote employee

Mon Feb 9 09:38:39 EST 2026

omg Thank you so much!!

On Mon, Feb 9, 2026 at 8:32 AM 'Adam Hanson' via Business Manager <
businessmanager at kitteryschools.com> wrote:

> Hi Lisa,
> I spoke with a PFML rep at the Maine Dept. of Labor last week, and they
> told me a fully remote employee who works 100% from another state is not
> eligible and does not have to pay in to Maine PFML. This is also
> confirmed in the documentation on the Maine DOL PFML website, and our
> attorney confirmed this as well in a summary of our different obligations.
> So if you don't ever physically work in Maine, I would say you do not have
> to pay in. Maybe you could a get a refund for you and the district.
> Thank you.
>
> On Wed, Feb 4, 2026 at 1:43 PM Lisa Harkin <lharkin at kitteryschools.com>
> wrote:
>
>> Kinda long story, but so far no.  If they do withhold I would file a
>> non-resident return to get it back.
>> now, if I could only get back the PFML!
>>
>> On Wed, Feb 4, 2026 at 12:39 PM 'Adam Hanson' via Business Manager <
>> businessmanager at kitteryschools.com> wrote:
>>
>>> Hi Lisa,
>>> Does the school department withhold Maine State income tax from you? If
>>> so, do you have to request a refund?
>>> Thanks
>>>
>>> On Wed, Feb 4, 2026 at 8:36 AM Lisa Harkin <lharkin at kitteryschools.com>
>>> wrote:
>>>
>>>> Hi,
>>>> I pay Illinois state tax, but I make estimated tax payments
>>>> personally.  The school does not withhold Illinois taxes so does not have
>>>> to file.
>>>>
>>>> On Tue, Feb 3, 2026 at 3:27 PM 'Adam Hanson' via Business Manager <
>>>> businessmanager at kitteryschools.com> wrote:
>>>>
>>>>> Lisa,
>>>>> Do you have to pay Illinois state income tax or any other
>>>>> contributions, and if so, did the district have to register with
>>>>> Illinios and submit biweekly payments as well as doing quarterly and annual
>>>>> filing?
>>>>> Our employee lives in New York, and it appears we may have to do those
>>>>> things.
>>>>> Thanks
>>>>>
>>>>> On Tue, Feb 3, 2026 at 4:02 PM Lisa Harkin <lharkin at kitteryschools.com>
>>>>> wrote:
>>>>>
>>>>>> I am interested in this thread because I am fully remote and live in
>>>>>> Illinois.  I am the Finance Manager.
>>>>>> It really bugs me that I am paying PFML.
>>>>>>
>>>>>> On Tue, Feb 3, 2026 at 2:49 PM Amy Trunnell <
>>>>>> mcafinanceofficer at gmail.com> wrote:
>>>>>>
>>>>>>> Adam,
>>>>>>> What position are you filling with a remote out of state person?
>>>>>>> Thanks,
>>>>>>> Amy
>>>>>>>
>>>>>>> On Tue, Feb 3, 2026 at 3:39 PM Adam Hanson <
>>>>>>> ahanson at lewistonpublicschools.org> wrote:
>>>>>>>
>>>>>>>> Hi all,
>>>>>>>> We are going to be hiring a fully remote employee who works in
>>>>>>>> another state. Do any of you currently pay any employees who work in
>>>>>>>> another state? If so, could you reach out to me to discuss how you handle
>>>>>>>> state income tax, etc.?
>>>>>>>> Thank you
>>>>>>>>
>>>>>>>> --
>>>>>>>> Adam Hanson
>>>>>>>> Controller
>>>>>>>> Lewiston Public Schools
>>>>>>>> 36 Oak Street
>>>>>>>> Lewiston, ME 04240
>>>>>>>> Phone: (207) 795-4100, ext. 4051
>>>>>>>> Fax: (207) 795-4177
>>>>>>>>
>>>>>>>> LEGAL CONFIDENTIAL: The information in this email, and any
>>>>>>>> attachment, may contain legally privileged information. It is intended only
>>>>>>>> for the attention and use of the named recipient. If you are not the
>>>>>>>> intended recipient, you are not authorized to retain, disclose, copy or
>>>>>>>> distribute the message and/or any of its attachments. If you received this
>>>>>>>> email in error, please notify me and delete this message. Thank you.
>>>>>>>>
>>>>>>>> 1-855-938-0657 لترجمة هذه الوثيقة، يرجى الاتصال
>>>>>>>>
>>>>>>>> Haddii aad rabto in lagu turjumo warqadani, fadlan soo
>>>>>>>> wac 1-855-938-0657
>>>>>>>>
>>>>>>>> Pour vous faire interpréter cet email, prière d'appeler
>>>>>>>> le 1-855-938-0657
>>>>>>>>
>>>>>>>> Para receber uma interpretação deste email, faz favor de ligar
>>>>>>>> para 1-855-938-0657
>>>>>>>>
>>>>>>>> For interpretation in Kiswahili (Swahili), Shqip (Albanian), Farsi,
>>>>>>>> Kreyòl Ayisyen (Haitian Creole), 普通话 (Mandarin), ਪੰਜਾਬੀ(Punjabi), and
>>>>>>>> Русский (Russian), please call 1-855-938-0656
>>>>>>>>
>>>>>>>> For interpretation in Español (Spanish), Tiếng Việt (Vietnamese),
>>>>>>>> and Ikinyarwanda (Kinyarwanda), please call 1-855-938-0657
>>>>>>>>
>>>>>>>> For interpretation of this document in other languages, please call
>>>>>>>> (207) 795-4103
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> SchoolFinance mailing list
>>>>>>>> SchoolFinance at maillist.informe.org
>>>>>>>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Amy P. Trunnell, CPA
>>>>>>> Chief Financial Officer
>>>>>>> Maine Connections Academy
>>>>>>> 600 Southborough Dr, Ste 202
>>>>>>> South Portland, ME 04106
>>>>>>>
>>>>>>> Ph. (207) 805-3255
>>>>>>> Fax (207) 221-1413
>>>>>>>
>>>>>>> Email: mcafinanceofficer at gmail.com
>>>>>>> _______________________________________________
>>>>>>> SchoolFinance mailing list
>>>>>>> SchoolFinance at maillist.informe.org
>>>>>>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Lisa Harkin
>>>>>> Finance Manager
>>>>>> _______________________________________________
>>>>>> SchoolFinance mailing list
>>>>>> SchoolFinance at maillist.informe.org
>>>>>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Adam Hanson
>>>>> Controller
>>>>> Lewiston Public Schools
>>>>> 36 Oak Street
>>>>> Lewiston, ME 04240
>>>>> Phone: (207) 795-4100, ext. 4051
>>>>> Fax: (207) 795-4177
>>>>>
>>>>> LEGAL CONFIDENTIAL: The information in this email, and any attachment,
>>>>> may contain legally privileged information. It is intended only for the
>>>>> attention and use of the named recipient. If you are not the intended
>>>>> recipient, you are not authorized to retain, disclose, copy or distribute
>>>>> the message and/or any of its attachments. If you received this email in
>>>>> error, please notify me and delete this message. Thank you.
>>>>>
>>>>> 1-855-938-0657 لترجمة هذه الوثيقة، يرجى الاتصال
>>>>>
>>>>> Haddii aad rabto in lagu turjumo warqadani, fadlan soo
>>>>> wac 1-855-938-0657
>>>>>
>>>>> Pour vous faire interpréter cet email, prière d'appeler
>>>>> le 1-855-938-0657
>>>>>
>>>>> Para receber uma interpretação deste email, faz favor de ligar
>>>>> para 1-855-938-0657
>>>>>
>>>>> For interpretation in Kiswahili (Swahili), Shqip (Albanian), Farsi,
>>>>> Kreyòl Ayisyen (Haitian Creole), 普通话 (Mandarin), ਪੰਜਾਬੀ(Punjabi), and
>>>>> Русский (Russian), please call 1-855-938-0656
>>>>>
>>>>> For interpretation in Español (Spanish), Tiếng Việt (Vietnamese), and
>>>>> Ikinyarwanda (Kinyarwanda), please call 1-855-938-0657
>>>>>
>>>>> For interpretation of this document in other languages, please call
>>>>> (207) 795-4103
>>>>>
>>>>> _______________________________________________
>>>>> SchoolFinance mailing list
>>>>> SchoolFinance at maillist.informe.org
>>>>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>>>>
>>>>
>>>>
>>>> --
>>>> Lisa Harkin
>>>> Finance Manager
>>>> _______________________________________________
>>>> SchoolFinance mailing list
>>>> SchoolFinance at maillist.informe.org
>>>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>>>
>>>
>>>
>>> --
>>> Adam Hanson
>>> Controller
>>> Lewiston Public Schools
>>> 36 Oak Street
>>> Lewiston, ME 04240
>>> Phone: (207) 795-4100, ext. 4051
>>> Fax: (207) 795-4177
>>>
>>> LEGAL CONFIDENTIAL: The information in this email, and any attachment,
>>> may contain legally privileged information. It is intended only for the
>>> attention and use of the named recipient. If you are not the intended
>>> recipient, you are not authorized to retain, disclose, copy or distribute
>>> the message and/or any of its attachments. If you received this email in
>>> error, please notify me and delete this message. Thank you.
>>>
>>> 1-855-938-0657 لترجمة هذه الوثيقة، يرجى الاتصال
>>>
>>> Haddii aad rabto in lagu turjumo warqadani, fadlan soo wac 1-855-938-0657
>>>
>>> Pour vous faire interpréter cet email, prière d'appeler
>>> le 1-855-938-0657
>>>
>>> Para receber uma interpretação deste email, faz favor de ligar
>>> para 1-855-938-0657
>>>
>>> For interpretation in Kiswahili (Swahili), Shqip (Albanian), Farsi,
>>> Kreyòl Ayisyen (Haitian Creole), 普通话 (Mandarin), ਪੰਜਾਬੀ(Punjabi), and
>>> Русский (Russian), please call 1-855-938-0656
>>>
>>> For interpretation in Español (Spanish), Tiếng Việt (Vietnamese), and
>>> Ikinyarwanda (Kinyarwanda), please call 1-855-938-0657
>>>
>>> For interpretation of this document in other languages, please call
>>> (207) 795-4103
>>>
>>> _______________________________________________
>>> SchoolFinance mailing list
>>> SchoolFinance at maillist.informe.org
>>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>>
>>
>>
>> --
>> Lisa Harkin
>> Finance Manager
>> _______________________________________________
>> SchoolFinance mailing list
>> SchoolFinance at maillist.informe.org
>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>
>
>
> --
> Adam Hanson
> Controller
> Lewiston Public Schools
> 36 Oak Street
> Lewiston, ME 04240
> Phone: (207) 795-4100, ext. 4051
> Fax: (207) 795-4177
>
> LEGAL CONFIDENTIAL: The information in this email, and any attachment, may
> contain legally privileged information. It is intended only for the
> attention and use of the named recipient. If you are not the intended
> recipient, you are not authorized to retain, disclose, copy or distribute
> the message and/or any of its attachments. If you received this email in
> error, please notify me and delete this message. Thank you.
>
> 1-855-938-0657 لترجمة هذه الوثيقة، يرجى الاتصال
>
> Haddii aad rabto in lagu turjumo warqadani, fadlan soo wac 1-855-938-0657
>
> Pour vous faire interpréter cet email, prière d'appeler le 1-855-938-0657
>
>
> Para receber uma interpretação deste email, faz favor de ligar
> para 1-855-938-0657
>
> For interpretation in Kiswahili (Swahili), Shqip (Albanian), Farsi, Kreyòl
> Ayisyen (Haitian Creole), 普通话 (Mandarin), ਪੰਜਾਬੀ(Punjabi), and Русский
> (Russian), please call 1-855-938-0656
>
> For interpretation in Español (Spanish), Tiếng Việt (Vietnamese), and
> Ikinyarwanda (Kinyarwanda), please call 1-855-938-0657
>
> For interpretation of this document in other languages, please call (207)
> 795-4103
>
> _______________________________________________
> SchoolFinance mailing list
> SchoolFinance at maillist.informe.org
> http://maillist.informe.org/mailman/listinfo/schoolfinance

-- 
Lisa Harkin
Finance Manager
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