[SchoolFinance] Personnel File Retention

[Gagnon, Ashlie]

Hi Ida,

We use this guide (which sometimes is as clear as mud) but air on the side
of caution and use the longer of the period for the document we are looking
at if it could fit into more than one category. The "school" specific
guidelines, which are more stringent, begin on page 66.

State Retention Guide
<https://www.maine.gov/sos/sites/maine.gov.sos/files/inline-files/localschedules.may2024v1_0.pdf>

On Tue, Apr 7, 2026 at 10:25 AM Ida Simmons <isimmons at winthropschools.org>
wrote:

> Good Morning,
>
> I am getting different responses regarding personnel file retention so I
> thought I'd check here to see if anyone has a clear explanation of how long
> personnel files should be retained and whether certain pieces are kept
> separate / longer.
>
> Thanks.
>
>
> --
> Ida Simmons
> Finance Specialist
> Winthrop Public Schools
> 207-377-2296 x 2002
> _______________________________________________
> SchoolFinance mailing list
> SchoolFinance at maillist.informe.org
> http://maillist.informe.org/mailman/listinfo/schoolfinance



-- 
Ashlie Gagnon
Finance & Payroll Coordinator
MSAD #52 District Office
207-225-1007
ashlie.gagnon at msad52.org
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