[SchoolFinance] Personnel File Retention

[Jennifer Pooler]

We use the same as Ashlie.

On Wed, Apr 8, 2026 at 8:08 AM Gagnon, Ashlie <ashlie.gagnon at msad52.org>
wrote:

> Hi Ida,
>
> We use this guide (which sometimes is as clear as mud) but air on the side
> of caution and use the longer of the period for the document we are looking
> at if it could fit into more than one category. The "school" specific
> guidelines, which are more stringent, begin on page 66.
>
> State Retention Guide
> <https://www.maine.gov/sos/sites/maine.gov.sos/files/inline-files/localschedules.may2024v1_0.pdf>
>
> On Tue, Apr 7, 2026 at 10:25 AM Ida Simmons <isimmons at winthropschools.org>
> wrote:
>
>> Good Morning,
>>
>> I am getting different responses regarding personnel file retention so I
>> thought I'd check here to see if anyone has a clear explanation of how long
>> personnel files should be retained and whether certain pieces are kept
>> separate / longer.
>>
>> Thanks.
>>
>>
>> --
>> Ida Simmons
>> Finance Specialist
>> Winthrop Public Schools
>> 207-377-2296 x 2002
>> _______________________________________________
>> SchoolFinance mailing list
>> SchoolFinance at maillist.informe.org
>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>
>
>
> --
> Ashlie Gagnon
> Finance & Payroll Coordinator
> MSAD #52 District Office
> 207-225-1007
> ashlie.gagnon at msad52.org
> _______________________________________________
> SchoolFinance mailing list
> SchoolFinance at maillist.informe.org
> http://maillist.informe.org/mailman/listinfo/schoolfinance



-- 
Jennifer Pooler
Business Manager
MSAD 58/RSU 58
1401 Rangeley Road
Phillips, ME 04966
Phone: 207-639-3082 | Fax: 207-639-5120

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