[SchoolFinance] FW: PRIORITY NOTICE: Updated Deadlines for Liquidation of Federal Funds

[Gravelle, Paula B]

All, I am forwarding this for your information, please do not ask the School Finance team questions related to this notice, the contact for this is Janette Kirk, Maine DOE Chief of Federal Programs, at janette.kirk at maine.gov<mailto:janette.kirk at maine.gov> .
Priority Notice from the Maine Department of Education
View this message in your browser<https://mailchi.mp/maine/cu5lemq6y0-1593571?e=d89fcd9d0f>.

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PRIORITY NOTICE: Updated Deadlines for Liquidation of Federal Funds

Dear Champions of Education,

The Maine Department of Education (DOE) continues to work to streamline its Federal Program requirements and timelines. The last update to the Code of Federal Regulations (CFR) allowed the Maine DOE to increase the close-out period for school administrative units (SAUs), resulting in unintended challenges regarding sufficient time to close out Federal grants.

As a direct response to the most recent liquidation period, timelines for liquidation are being updated. This will impact the timelines for Federal invoice submission and reimbursement moving forward.

These changes are reflected in 2 CFR 200.344<https://maine.us2.list-manage.com/track/click?u=a582edd6473e477ef6307c769&id=23a9c5ce29&e=d89fcd9d0f> and noted below:

Federal Funding Stream

Obligation Date

(as noted on the GAN provided to the SAU for the award of funds)

Former Close-Out Date

Updated Close-Out Date

All invoices must be submitted to the Maine DOE by this date.



CTE (Perkins)

June 30

December 30

December 15

Any funds not invoiced by this date will no longer be available.

ESEA Federal Programs

September 30

December 30

McKinney-Vento

September 30

December 30

Adult Education

September 30

December 30

IDEA

September 30

December 30

Expanding Access in School Environments (EASE) Maine

September 30

December 30

Bipartisan Safer Communities Act (BSCA)

September 30

December 30


With this revised date, SAUs will receive updated Grant Award Notifications (GAN) for all impacted Federal funding streams. This revised close-out date information will be posted to the Maine DOE website; however, please also share this information with key individuals within your SAU, including any schools receiving equitable or proportional shares of Federal funds. It is the goal of the Maine DOE to provide consistency to the SAUs it serves, which will support the ability of SAUs to maintain standard operating procedures for fiscal responsibility.

The Maine DOE continues to request that invoices be submitted regularly – quarterly at a minimum, unless indicated in the SAU’s GAN. Each Federal program may have additional guidance regarding the frequency of invoicing, based on the allocation amount. Please promptly submit invoices to ensure sufficient time to approve, return for revisions, and process reimbursements.

To ensure timely processing, the Maine DOE recommends that SAUs submit invoices no later than December 1. Questions may be directed to Janette Kirk, Maine DOE Chief of Federal Programs, at janette.kirk at maine.gov<mailto:janette.kirk at maine.gov>.

Thank you.


Sent February 27, 2025






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