[SchoolFinance] DOE PFML Codes for financial accounting

Mon Feb 12 08:25:14 EST 2024

since the Balance Sheet accounts go to zero after every payroll, I'm
thinking I am going with one.  One balance sheet account = one deduction
code, vs two.

On Wed, Feb 7, 2024 at 2:28 PM Alice Tucker <atucker at cherryfieldschool.org>
wrote:

> Does anyone know if the School Board stipends are included or are they
> exempt from this as they are for unemployment?
>
> *Alice Tucker*
> Administrative Assistant
> Cherryfield School Department
> 207-546-8111
>
>
> On Wed, Feb 7, 2024 at 1:43 PM Sue Lambert <slambert at msad49.org> wrote:
>
>> Yes, we do......I was just mentioning it because that will be 8 months of
>> the new deduction not a 1/2 year or 6 months......as far as budgeting is
>> concerned. But as I said, the difference of 6 mos or 8 months for only the
>> teacher or pay averaged staff may not be that significant a difference.
>>
>> ~Sue
>> Sue Lambert
>> MSAD #49
>> Accounting Coordinator
>> 8 School St
>> Fairfield,  ME 04937
>> 207-453-4200 x3109
>> 207-453-0110 FAX
>> For in-district direct dial: 3109
>>
>>
>>
>>
>>
>> On Wed, Feb 7, 2024 at 1:29 PM Heather Reale <hreale at wocsd.org> wrote:
>>
>>> You accrue for the "Summer Pays" or Accrued salaries for July and
>>> August. We do the same.
>>>
>>> *Heather A. Reale*
>>> Interim Director of Finance
>>> Wells-Ogunquit Community School District
>>> hreale at wocsd.org
>>> 207-641-6909
>>>
>>>
>>> On Wed, Feb 7, 2024 at 1:21 PM Sue Lambert <slambert at msad49.org> wrote:
>>>
>>>> Because we accrue our wages at year end/June. Won't there be 8 months
>>>> worth of expense rather than 6 months( 1/2 a year) for teachers and pay
>>>> averaged Ed Techs for that first partial year? Maybe the difference is
>>>> insignificant in budget. The next year it would be a full year.
>>>>
>>>> ~Sue
>>>> Sue Lambert
>>>> MSAD #49
>>>> Accounting Coordinator
>>>> 8 School St
>>>> Fairfield,  ME 04937
>>>> 207-453-4200 x3109
>>>> 207-453-0110 FAX
>>>> For in-district direct dial: 3109
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On Wed, Feb 7, 2024 at 1:08 PM Pete Orne <pete.orne at fivetowns.net>
>>>> wrote:
>>>>
>>>>> First and foremost, I'd create a provisional database to try this!!
>>>>>
>>>>>
>>>>>    - Create the object elements in ERP.  52615, 52625, ...., 52685
>>>>>
>>>>>
>>>>>    - Then, if you've already created your payroll budget in ERP, I
>>>>>    would go to budget input, mask all your salary accounts..
>>>>>    (????.????.????.51???.???) and export that to excel.
>>>>>
>>>>>
>>>>>    - Then, I'd do a Search and Replace in excel and convert each
>>>>>    object from 51xxx to 526?5... This might take a few times..  like 51010 to
>>>>>    52615, 5202? to 52625, ... 51180 to 52685 (Remember to convert your
>>>>>    "account" column to TEXT first.)
>>>>>
>>>>>
>>>>>    - Once you have all the correct accounts, I'd probably multiply
>>>>>    each salary amount by .005 (0.5%) to get the budget amount if you're
>>>>>    assuming the district will budget all of the 6 month amount.
>>>>>
>>>>>
>>>>>    - After all the accounts and the amounts are correct in excel, you
>>>>>    can import the file back into your budget (mapped to the proper columns)
>>>>>    and the accounts will be created automatically.
>>>>>
>>>>> It's time consuming but faster than entering new account codes, I
>>>>> think.
>>>>>
>>>>> But, try it in a provisional Database first!  Then import the file to
>>>>> the live database if all looks good.
>>>>>
>>>>> Pete
>>>>>
>>>>>
>>>>> Pete Orne, SFO
>>>>>
>>>>> Business Manager
>>>>>
>>>>> Camden Rockport/Five Town CSD
>>>>>
>>>>> 22 Knowlton St.
>>>>>
>>>>> Camden, ME 04843
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> *pete.orne at fivetowns,net <pete.orne at fivetowns,net>*
>>>>>
>>>>>
>>>>> * <pete.orne at fivetowns,net>*
>>>>>
>>>>>
>>>>> * <pete.orne at fivetowns,net>*
>>>>>
>>>>>
>>>>> On Wed, Feb 7, 2024 at 11:32 AM Katie Gourley <katie at rsu25.org> wrote:
>>>>>
>>>>>> School ERP users: what is the best way to get all these new accounts
>>>>>> added? I would like to get them in so I can assign a budget amount to them.
>>>>>> Katie Gourley
>>>>>> RSU 25
>>>>>> Business Manager
>>>>>> 207-469-7311
>>>>>> katie.gourley at rsu25.org <katie at rsu25.org>
>>>>>>
>>>>>>
>>>>>> On Tue, Feb 6, 2024 at 12:23 PM Batista, Ida <Ida.Batista at maine.gov>
>>>>>> wrote:
>>>>>>
>>>>>>> Hello Public School Business Leaders,
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Attached you will find the new handbook codes for Paid Family and
>>>>>>> Medical Leave that is starting to be collected in January 2025 and the
>>>>>>> updated salary and benefit matrix.
>>>>>>>
>>>>>>> Please pass these items along to other business leaders that may
>>>>>>> also need this information.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Best,
>>>>>>>
>>>>>>> Ida
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Ida Batista
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> ________________________________________
>>>>>>>
>>>>>>> *Ida Batista*
>>>>>>>
>>>>>>> School Finance Manager
>>>>>>>
>>>>>>> Maine Department of Education
>>>>>>> 23 State House Station
>>>>>>> Augusta, Maine 04333-0023
>>>>>>> *Email**: **Ida.Batista at maine.gov <Ida.Batista at maine.gov>*
>>>>>>> *Phone*: 207-624-6795
>>>>>>>
>>>>>>> Maine DOE <http://www.maine.gov/doe> | Facebook
>>>>>>> <https://www.facebook.com/MaineDepartmentofEducation1/> | Twitter
>>>>>>> <https://twitter.com/mdoenews> | Instagram
>>>>>>> <https://www.instagram.com/mainedepted/?hl=en> | Maine DOE Newsroom
>>>>>>> <https://mainedoenews.net/>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
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-- 
Lisa Harkin
207-651-3407
Finance Manager
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