[SchoolFinance] DOE PFML Codes for financial accounting

[Lisa Harkin]

I think Sue Lambert is correct - 8 months needs to be budgeted (for most).

On Wed, Feb 7, 2024 at 1:21 PM Sue Lambert <slambert at msad49.org> wrote:

> Because we accrue our wages at year end/June. Won't there be 8 months
> worth of expense rather than 6 months( 1/2 a year) for teachers and pay
> averaged Ed Techs for that first partial year? Maybe the difference is
> insignificant in budget. The next year it would be a full year.
>
> ~Sue
> Sue Lambert
> MSAD #49
> Accounting Coordinator
> 8 School St
> Fairfield,  ME 04937
> 207-453-4200 x3109
> 207-453-0110 FAX
> For in-district direct dial: 3109
>
>
>
>
>
> On Wed, Feb 7, 2024 at 1:08 PM Pete Orne <pete.orne at fivetowns.net> wrote:
>
>> First and foremost, I'd create a provisional database to try this!!
>>
>>
>>    - Create the object elements in ERP.  52615, 52625, ...., 52685
>>
>>
>>    - Then, if you've already created your payroll budget in ERP, I would
>>    go to budget input, mask all your salary accounts..
>>    (????.????.????.51???.???) and export that to excel.
>>
>>
>>    - Then, I'd do a Search and Replace in excel and convert each object
>>    from 51xxx to 526?5... This might take a few times..  like 51010 to 52615,
>>    5202? to 52625, ... 51180 to 52685 (Remember to convert your "account"
>>    column to TEXT first.)
>>
>>
>>    - Once you have all the correct accounts, I'd probably multiply each
>>    salary amount by .005 (0.5%) to get the budget amount if you're assuming
>>    the district will budget all of the 6 month amount.
>>
>>
>>    - After all the accounts and the amounts are correct in excel, you
>>    can import the file back into your budget (mapped to the proper columns)
>>    and the accounts will be created automatically.
>>
>> It's time consuming but faster than entering new account codes, I think.
>>
>> But, try it in a provisional Database first!  Then import the file to the
>> live database if all looks good.
>>
>> Pete
>>
>>
>> Pete Orne, SFO
>>
>> Business Manager
>>
>> Camden Rockport/Five Town CSD
>>
>> 22 Knowlton St.
>>
>> Camden, ME 04843
>>
>>
>>
>>
>>
>>
>> *pete.orne at fivetowns,net <pete.orne at fivetowns,net>*
>>
>>
>> * <pete.orne at fivetowns,net>*
>>
>>
>> * <pete.orne at fivetowns,net>*
>>
>>
>> On Wed, Feb 7, 2024 at 11:32 AM Katie Gourley <katie at rsu25.org> wrote:
>>
>>> School ERP users: what is the best way to get all these new accounts
>>> added? I would like to get them in so I can assign a budget amount to them.
>>> Katie Gourley
>>> RSU 25
>>> Business Manager
>>> 207-469-7311
>>> katie.gourley at rsu25.org <katie at rsu25.org>
>>>
>>>
>>> On Tue, Feb 6, 2024 at 12:23 PM Batista, Ida <Ida.Batista at maine.gov>
>>> wrote:
>>>
>>>> Hello Public School Business Leaders,
>>>>
>>>>
>>>>
>>>> Attached you will find the new handbook codes for Paid Family and
>>>> Medical Leave that is starting to be collected in January 2025 and the
>>>> updated salary and benefit matrix.
>>>>
>>>> Please pass these items along to other business leaders that may also
>>>> need this information.
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> Best,
>>>>
>>>> Ida
>>>>
>>>>
>>>>
>>>> Ida Batista
>>>>
>>>>
>>>>
>>>> ________________________________________
>>>>
>>>> *Ida Batista*
>>>>
>>>> School Finance Manager
>>>>
>>>> Maine Department of Education
>>>> 23 State House Station
>>>> Augusta, Maine 04333-0023
>>>> *Email**: **Ida.Batista at maine.gov <Ida.Batista at maine.gov>*
>>>> *Phone*: 207-624-6795
>>>>
>>>> Maine DOE <http://www.maine.gov/doe> | Facebook
>>>> <https://www.facebook.com/MaineDepartmentofEducation1/> | Twitter
>>>> <https://twitter.com/mdoenews> | Instagram
>>>> <https://www.instagram.com/mainedepted/?hl=en> | Maine DOE Newsroom
>>>> <https://mainedoenews.net/>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
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-- 
Lisa Harkin
207-651-3407
Finance Manager
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