[SchoolFinance] DOE PFML Codes for financial accounting

Wed Feb 7 13:42:19 EST 2024

Yes, we do......I was just mentioning it because that will be 8 months of
the new deduction not a 1/2 year or 6 months......as far as budgeting is
concerned. But as I said, the difference of 6 mos or 8 months for only the
teacher or pay averaged staff may not be that significant a difference.

~Sue
Sue Lambert
MSAD #49
Accounting Coordinator
8 School St
Fairfield,  ME 04937
207-453-4200 x3109
207-453-0110 FAX
For in-district direct dial: 3109

On Wed, Feb 7, 2024 at 1:29 PM Heather Reale <hreale at wocsd.org> wrote:

> You accrue for the "Summer Pays" or Accrued salaries for July and August.
> We do the same.
>
> *Heather A. Reale*
> Interim Director of Finance
> Wells-Ogunquit Community School District
> hreale at wocsd.org
> 207-641-6909
>
>
> On Wed, Feb 7, 2024 at 1:21 PM Sue Lambert <slambert at msad49.org> wrote:
>
>> Because we accrue our wages at year end/June. Won't there be 8 months
>> worth of expense rather than 6 months( 1/2 a year) for teachers and pay
>> averaged Ed Techs for that first partial year? Maybe the difference is
>> insignificant in budget. The next year it would be a full year.
>>
>> ~Sue
>> Sue Lambert
>> MSAD #49
>> Accounting Coordinator
>> 8 School St
>> Fairfield,  ME 04937
>> 207-453-4200 x3109
>> 207-453-0110 FAX
>> For in-district direct dial: 3109
>>
>>
>>
>>
>>
>> On Wed, Feb 7, 2024 at 1:08 PM Pete Orne <pete.orne at fivetowns.net> wrote:
>>
>>> First and foremost, I'd create a provisional database to try this!!
>>>
>>>
>>>    - Create the object elements in ERP.  52615, 52625, ...., 52685
>>>
>>>
>>>    - Then, if you've already created your payroll budget in ERP, I
>>>    would go to budget input, mask all your salary accounts..
>>>    (????.????.????.51???.???) and export that to excel.
>>>
>>>
>>>    - Then, I'd do a Search and Replace in excel and convert each object
>>>    from 51xxx to 526?5... This might take a few times..  like 51010 to 52615,
>>>    5202? to 52625, ... 51180 to 52685 (Remember to convert your "account"
>>>    column to TEXT first.)
>>>
>>>
>>>    - Once you have all the correct accounts, I'd probably multiply each
>>>    salary amount by .005 (0.5%) to get the budget amount if you're assuming
>>>    the district will budget all of the 6 month amount.
>>>
>>>
>>>    - After all the accounts and the amounts are correct in excel, you
>>>    can import the file back into your budget (mapped to the proper columns)
>>>    and the accounts will be created automatically.
>>>
>>> It's time consuming but faster than entering new account codes, I think.
>>>
>>> But, try it in a provisional Database first!  Then import the file to
>>> the live database if all looks good.
>>>
>>> Pete
>>>
>>>
>>> Pete Orne, SFO
>>>
>>> Business Manager
>>>
>>> Camden Rockport/Five Town CSD
>>>
>>> 22 Knowlton St.
>>>
>>> Camden, ME 04843
>>>
>>>
>>>
>>>
>>>
>>>
>>> *pete.orne at fivetowns,net <pete.orne at fivetowns,net>*
>>>
>>>
>>> * <pete.orne at fivetowns,net>*
>>>
>>>
>>> * <pete.orne at fivetowns,net>*
>>>
>>>
>>> On Wed, Feb 7, 2024 at 11:32 AM Katie Gourley <katie at rsu25.org> wrote:
>>>
>>>> School ERP users: what is the best way to get all these new accounts
>>>> added? I would like to get them in so I can assign a budget amount to them.
>>>> Katie Gourley
>>>> RSU 25
>>>> Business Manager
>>>> 207-469-7311
>>>> katie.gourley at rsu25.org <katie at rsu25.org>
>>>>
>>>>
>>>> On Tue, Feb 6, 2024 at 12:23 PM Batista, Ida <Ida.Batista at maine.gov>
>>>> wrote:
>>>>
>>>>> Hello Public School Business Leaders,
>>>>>
>>>>>
>>>>>
>>>>> Attached you will find the new handbook codes for Paid Family and
>>>>> Medical Leave that is starting to be collected in January 2025 and the
>>>>> updated salary and benefit matrix.
>>>>>
>>>>> Please pass these items along to other business leaders that may also
>>>>> need this information.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> Best,
>>>>>
>>>>> Ida
>>>>>
>>>>>
>>>>>
>>>>> Ida Batista
>>>>>
>>>>>
>>>>>
>>>>> ________________________________________
>>>>>
>>>>> *Ida Batista*
>>>>>
>>>>> School Finance Manager
>>>>>
>>>>> Maine Department of Education
>>>>> 23 State House Station
>>>>> Augusta, Maine 04333-0023
>>>>> *Email**: **Ida.Batista at maine.gov <Ida.Batista at maine.gov>*
>>>>> *Phone*: 207-624-6795
>>>>>
>>>>> Maine DOE <http://www.maine.gov/doe> | Facebook
>>>>> <https://www.facebook.com/MaineDepartmentofEducation1/> | Twitter
>>>>> <https://twitter.com/mdoenews> | Instagram
>>>>> <https://www.instagram.com/mainedepted/?hl=en> | Maine DOE Newsroom
>>>>> <https://mainedoenews.net/>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
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>>>>>
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