[SchoolFinance] EPL Question

Mon Sep 18 09:46:00 EDT 2023

I have attached our side agreement for the teachers. We also have one
similar for hourly employees. We do front load all of our time. When we did
the last negotiations we took days away from sick and personal days and
made them EPL days. We do allow for them to roll back in the sick days if
they do not use all their epl time. EPL is still a pain and a lot of work
to keep track of, but having it in a separate bank was just cleaner for us
to track.
Katie Gourley
RSU 25
Business Manager
207-469-7311
katie.gourley at rsu25.org <katie at rsu25.org>

On Mon, Sep 18, 2023 at 9:40 AM Sue Lambert <slambert at msad49.org> wrote:

> Thank you! We have sick & personal and find ourselves double posting leave
> or sometimes triple posting it to get it to all the banks that we track.
>
> ~Sue
> Sue Lambert
> MSAD #49
> Accounting Coordinator
> 8 School St
> Fairfield,  ME 04937
> 207-453-4200 x3109
> 207-453-0110 FAX
> For in-district direct dial: 3109
>
>
>
>
>
> On Mon, Sep 18, 2023 at 8:22 AM Deb Roberts <DRoberts at msmaweb.com> wrote:
>
>> Sue -
>> We don't have a CBA at MSMA.
>>
>> For tracking - We use IV/ERP Pro at MSMA.  We created a "Specified Use"
>> field that our staff have to use to indicate EPL or Non EPL. All leaves run
>> concurrent to EPL other than Bereavement.  So essentially the first 40
>> hours of leave used each year after July 1 is charged to "EPL" - then all
>> other leave throughout the rest of the year is consider "Other Non EPL"
>>
>> Hope that helps.
>>
>> Deb
>>
>> -----Original Message-----
>> From: SchoolFinance <schoolfinance-bounces at maillist.informe.org> On
>> Behalf Of schoolfinance-request at maillist.informe.org
>> Sent: Thursday, September 14, 2023 2:02 PM
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>> Subject: SchoolFinance Digest, Vol 6, Issue 2
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>> Today's Topics:
>>
>>    1. EPL (Sue Lambert)
>>    2. Re: EPL (Lucie Tabor)
>>
>>
>> ----------------------------------------------------------------------
>>
>> Message: 1
>> Date: Thu, 14 Sep 2023 12:45:29 -0400
>> From: Sue Lambert <slambert at msad49.org>
>> To: schoolfinance at maillist.informe.org
>> Subject: [SchoolFinance] EPL
>> Message-ID:
>>         <CAAjjJgQgg1XJmF_X2_SWtvo390FvYjLr_4HapNgTL=
>> f8Q9sicQ at mail.gmail.com>
>> Content-Type: text/plain; charset="utf-8"
>>
>> 1. Would any of you be willing to share with me the wording in your EPL
>> that is in your bargaining contracts regarding EPL?
>>
>> 2. Also, do you use an EPL leave form either a paper form or on an
>> employee portal and do you double post EPL to other leave banks for those
>> that already have leave (like sick time) in order to track sick time used
>> as EPL?
>>
>> 3. Did your school dept increase the # of personal days in order to not
>> have to also track EPL? Or did you do away with separate categories and
>> just lump leave time into something like Paid Leave?
>>
>> You can send the info to me directly if you prefer.
>>
>> ~Sue
>> Sue Lambert
>> MSAD #49
>> Accounting Coordinator
>> 8 School St
>> Fairfield,  ME 04937
>> 207-453-4200 x3109
>> 207-453-0110 FAX
>> For in-district direct dial: 3109
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>> ------------------------------
>>
>> Message: 2
>> Date: Thu, 14 Sep 2023 13:32:16 -0400
>> From: Lucie Tabor <ltabor at vuesc.org>
>> To: Moderated information sharing for school business managers
>>         <schoolfinance at maillist.informe.org>
>> Subject: Re: [SchoolFinance] EPL
>> Message-ID:
>>         <
>> CALbTtVWxLUyoFozNTHq3wd_uyQ2WLgVgC6VcoR7Pn4_pE2QS+Q at mail.gmail.com>
>> Content-Type: text/plain; charset="utf-8"
>>
>> We did not give additional time due to EPL, *except* for those that did
>> not earn ANY paid leave prior to its implementation (ex. subs or part-time
>> employees).
>>
>> For SUBS of part-time employees, we created an EPL leave code that
>> calculates and adds EPL for each hour worked.  It is not front-loaded, it's
>> earned as they work.
>>
>> All others are front-loaded, same as their usual paid leave:
>> We converted the personal days to the equivalent number of hours as EPL.
>> No more personal days.  ex. 2 Personal days are now 16 hours of EPL
>> instead..
>> For school year full-time employees, we converted 3 days of sick leave
>> (in addition to the former personal leave) to add up to 40 hours.  So they
>> do not get MORE time, we just converted some of the existing leave they had
>> to an EPL category of leave, which provides for it being used on an hourly
>> basis.  So If they previously had 10 sick days and 2 personal days, now
>> they have 7 sick days and 40 hours of EPL. No more personal.
>>
>> For Year-round employees who earn vacation, we converted 2 personal days
>> and 3 vacation days to equal 40 hours of EPL.  So instead of getting 10
>> days of vaca and 2 personal days, they now get 7 days vaca and 40 hours of
>> EPL.
>>
>> Attached is an example of the language in our Teachers' CBA.
>>
>> Lucie
>> VUESC (service MSAD 27, MSAD 33 and the Madawaska School Dept)
>>
>> On Thu, Sep 14, 2023 at 12:56?PM Sue Lambert <slambert at msad49.org> wrote:
>>
>> > 1. Would any of you be willing to share with me the wording in your
>> > EPL that is in your bargaining contracts regarding EPL?
>> >
>> > 2. Also, do you use an EPL leave form either a paper form or on an
>> > employee portal and do you double post EPL to other leave banks for
>> > those that already have leave (like sick time) in order to track sick
>> > time used as EPL?
>> >
>> > 3. Did your school dept increase the # of personal days in order to
>> > not have to also track EPL? Or did you do away with separate
>> > categories and just lump leave time into something like Paid Leave?
>> >
>> > You can send the info to me directly if you prefer.
>> >
>> > ~Sue
>> > Sue Lambert
>> > MSAD #49
>> > Accounting Coordinator
>> > 8 School St
>> > Fairfield,  ME 04937
>> > 207-453-4200 x3109
>> > 207-453-0110 FAX
>> > For in-district direct dial: 3109
>> >
>> >
>> >
>> > _______________________________________________
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>> > SchoolFinance at maillist.informe.org
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>> > p_GTxl-cLADFczASu4TM8pRFitEiRR0LeEvkod3eUkRfAacJO4eu6hssdhgJpyMDah0phq
>> > d4aKs5lSeKoJg9w,,&typo=1
>>
>>
>>
>> --
>> Lucie Tabor
>> *Director of Finance*
>> *Valley Unified Educational Service Center (VUESC)* *Serving the School
>> Districts of MSAD 27, MSAD 33 and Madawaska School
>> Dept.*
>> *Upper St. John Valley*
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