[SchoolFinance] EPL Question

Mon Sep 18 09:26:53 EDT 2023

Thank you! We have sick & personal and find ourselves double posting leave
or sometimes triple posting it to get it to all the banks that we track.

~Sue
Sue Lambert
MSAD #49
Accounting Coordinator
8 School St
Fairfield,  ME 04937
207-453-4200 x3109
207-453-0110 FAX
For in-district direct dial: 3109

On Mon, Sep 18, 2023 at 8:22 AM Deb Roberts <DRoberts at msmaweb.com> wrote:

> Sue -
> We don't have a CBA at MSMA.
>
> For tracking - We use IV/ERP Pro at MSMA.  We created a "Specified Use"
> field that our staff have to use to indicate EPL or Non EPL. All leaves run
> concurrent to EPL other than Bereavement.  So essentially the first 40
> hours of leave used each year after July 1 is charged to "EPL" - then all
> other leave throughout the rest of the year is consider "Other Non EPL"
>
> Hope that helps.
>
> Deb
>
> -----Original Message-----
> From: SchoolFinance <schoolfinance-bounces at maillist.informe.org> On
> Behalf Of schoolfinance-request at maillist.informe.org
> Sent: Thursday, September 14, 2023 2:02 PM
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> Subject: SchoolFinance Digest, Vol 6, Issue 2
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> Today's Topics:
>
>    1. EPL (Sue Lambert)
>    2. Re: EPL (Lucie Tabor)
>
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> ----------------------------------------------------------------------
>
> Message: 1
> Date: Thu, 14 Sep 2023 12:45:29 -0400
> From: Sue Lambert <slambert at msad49.org>
> To: schoolfinance at maillist.informe.org
> Subject: [SchoolFinance] EPL
> Message-ID:
>         <CAAjjJgQgg1XJmF_X2_SWtvo390FvYjLr_4HapNgTL=
> f8Q9sicQ at mail.gmail.com>
> Content-Type: text/plain; charset="utf-8"
>
> 1. Would any of you be willing to share with me the wording in your EPL
> that is in your bargaining contracts regarding EPL?
>
> 2. Also, do you use an EPL leave form either a paper form or on an
> employee portal and do you double post EPL to other leave banks for those
> that already have leave (like sick time) in order to track sick time used
> as EPL?
>
> 3. Did your school dept increase the # of personal days in order to not
> have to also track EPL? Or did you do away with separate categories and
> just lump leave time into something like Paid Leave?
>
> You can send the info to me directly if you prefer.
>
> ~Sue
> Sue Lambert
> MSAD #49
> Accounting Coordinator
> 8 School St
> Fairfield,  ME 04937
> 207-453-4200 x3109
> 207-453-0110 FAX
> For in-district direct dial: 3109
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> ------------------------------
>
> Message: 2
> Date: Thu, 14 Sep 2023 13:32:16 -0400
> From: Lucie Tabor <ltabor at vuesc.org>
> To: Moderated information sharing for school business managers
>         <schoolfinance at maillist.informe.org>
> Subject: Re: [SchoolFinance] EPL
> Message-ID:
>         <
> CALbTtVWxLUyoFozNTHq3wd_uyQ2WLgVgC6VcoR7Pn4_pE2QS+Q at mail.gmail.com>
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>
> We did not give additional time due to EPL, *except* for those that did
> not earn ANY paid leave prior to its implementation (ex. subs or part-time
> employees).
>
> For SUBS of part-time employees, we created an EPL leave code that
> calculates and adds EPL for each hour worked.  It is not front-loaded, it's
> earned as they work.
>
> All others are front-loaded, same as their usual paid leave:
> We converted the personal days to the equivalent number of hours as EPL.
> No more personal days.  ex. 2 Personal days are now 16 hours of EPL
> instead..
> For school year full-time employees, we converted 3 days of sick leave (in
> addition to the former personal leave) to add up to 40 hours.  So they do
> not get MORE time, we just converted some of the existing leave they had to
> an EPL category of leave, which provides for it being used on an hourly
> basis.  So If they previously had 10 sick days and 2 personal days, now
> they have 7 sick days and 40 hours of EPL. No more personal.
>
> For Year-round employees who earn vacation, we converted 2 personal days
> and 3 vacation days to equal 40 hours of EPL.  So instead of getting 10
> days of vaca and 2 personal days, they now get 7 days vaca and 40 hours of
> EPL.
>
> Attached is an example of the language in our Teachers' CBA.
>
> Lucie
> VUESC (service MSAD 27, MSAD 33 and the Madawaska School Dept)
>
> On Thu, Sep 14, 2023 at 12:56?PM Sue Lambert <slambert at msad49.org> wrote:
>
> > 1. Would any of you be willing to share with me the wording in your
> > EPL that is in your bargaining contracts regarding EPL?
> >
> > 2. Also, do you use an EPL leave form either a paper form or on an
> > employee portal and do you double post EPL to other leave banks for
> > those that already have leave (like sick time) in order to track sick
> > time used as EPL?
> >
> > 3. Did your school dept increase the # of personal days in order to
> > not have to also track EPL? Or did you do away with separate
> > categories and just lump leave time into something like Paid Leave?
> >
> > You can send the info to me directly if you prefer.
> >
> > ~Sue
> > Sue Lambert
> > MSAD #49
> > Accounting Coordinator
> > 8 School St
> > Fairfield,  ME 04937
> > 207-453-4200 x3109
> > 207-453-0110 FAX
> > For in-district direct dial: 3109
> >
> >
> >
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> > SchoolFinance at maillist.informe.org
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> > d4aKs5lSeKoJg9w,,&typo=1
>
>
>
> --
> Lucie Tabor
> *Director of Finance*
> *Valley Unified Educational Service Center (VUESC)* *Serving the School
> Districts of MSAD 27, MSAD 33 and Madawaska School
> Dept.*
> *Upper St. John Valley*
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