[SchoolFinance] School Credit Card for Travel

[Jennifer Pooler]

Hi,

We have four district credit cards that are kept in the central office. If
someone needs to use it, they can sign it out and bring receipts for their
purchases when they return it - If they know the cost in advance, they will
sometimes give me a purchase order when they pick up the card.

Last spring a class advisor signed it out for a trip to Canada. That one
was a little tricky as they were paying in foreign currency and conversion
rates were charged, plus they were reimbursing the district through one of
the school-based student activity accounts. Good times... It took about a
week after their trip for everything to hit the account, but they did come
back with receipts for all of their purchases so I had a good idea of what
I was waiting for.

On Fri, Oct 6, 2023 at 2:54 PM Denise Johnson <denisej at fiddleheadschool.org>
wrote:

> I had this problem before. Our bank gave us a card that we could load a
> certain amount on and let them use that. Not sure if the banks still offer
> that service but it is worth a try.
> The only other idea is to purchase a gift card that is loadable and do it
> that way. To get around the gift card policy our auditor had us keep a log
> with the employee signing the card out.
> Good luck.
>
> *Denise L Johnson, Business Manager*
> *Fiddlehead School of Arts & Sciences*
> 25 Shaker Road
> Gray, Maine 04039
> Tel: (207) 688-3727
> Fax: (207) 657-2250
>
> *Work schedule: *
> *Monday - **I will be working remotely.*
> *Tuesday - I will be in the office.*
> *Wednesday - **I will be in the office.*
> *Thursday - **I will be in the office.*
> *Friday - **I will be working remotely.*
>
>
> On Fri, Oct 6, 2023 at 9:22 AM Hillary Bunker <
> hillary.bunker at vinalhavenschool.org> wrote:
>
>> Does anyone have a school credit card that they allow employees to travel
>> with? We have one card that we use only in the office but it does not leave
>> the building. The school has started a program that has students and staff
>> traveling more to learn through experiences and it would be extremely
>> helpful to have a credit card available so that chaperones are not having
>> to pay out of pocket for unexpected costs or emergencies. Wondering what
>> procedures or policies other schools have in these situations for staff
>> traveling with cards?
>>
>>
>> Thank you!
>>
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-- 
Jennifer Pooler
Business Manager
MSAD 58/RSU 58
1401 Rangeley Road
Phillips, ME 04966
Phone: 207-639-3082    | Fax: 207-639-5120
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