[SchoolFinance] Retention of personnel files

[Sherry Moody]

Hi Barbara,

It has always been my understanding that scanning and storing a personnel
file is acceptable as long as you follow the same retention rules. I went
to the Maine State Archives website and they have a document that discusses
retention of electronic records. See attached.

Sherry
----
Sherry Moody, Business Mgr
Mid-Coast School of Technology
1 Main Street
Rockland, ME 04841
(207) 594-2161
www.mcst8.org


On Wed, Nov 15, 2023 at 10:37 AM Barbara Grindle <barbara.grindle at rsu34.org>
wrote:

> Has anyone ever received legal advice about retention of past employee
> personnel files?  I believe I've been to a training before, that said you
> had to keep the hard copies, and couldn't just have an electronic version.
> I would like to know if someone has heard differently.  We have lots of
> filing cabinets, full of all past employees, and would love to have some
> office space back.  We have a scanner, and time to scan, so we can clean
> out.
>
>
>
> Thank you
>
>
>
> Barbara Grindle
>
> Business Manager
>
> RSU#34
> _______________________________________________
> SchoolFinance mailing list
> SchoolFinance at maillist.informe.org
> http://maillist.informe.org/mailman/listinfo/schoolfinance
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