[SchoolFinance] Finance committee warrant signing

Thu May 28 14:06:09 EDT 2026

We process and send out the checks without a warrant signature, but same
day checks are processed, we send the Finance committee the warrant via
adobe sign, and share a google docs folder with all invoices and checks
scanned into so they can review prior to signing.

Melinda Beers
Finance Manager
Regional School Unit #24
2165 US Highway 1
Sullivan ME  04664
Office:  (207) 422-2017 x. 2105

On Thu, May 28, 2026 at 1:17 PM <schoolfinance-request at maillist.informe.org>
wrote:

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>    1. Re: Finance committee warrant signing (Sherrie Proctor)
>    2. Re: School ERP Pro pay average (Dawn Blanchard)
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> ----------------------------------------------------------------------
>
> Message: 1
> Date: Thu, 28 May 2026 13:07:50 -0400
> From: Sherrie Proctor <sherrie.proctor at lakeregionschools.org>
> To: Moderated information sharing for school business managers
>         <schoolfinance at maillist.informe.org>
> Subject: Re: [SchoolFinance] Finance committee warrant signing
> Message-ID:
>         <CAAB9-muU=8TkQjpUvTvaO0vNNhrbU3KxR91hGqZ3TYX=
> UrMpiA at mail.gmail.com>
> Content-Type: text/plain; charset="utf-8"
>
> We cut the checks but don't send them out until the Finance Committee has
> signed the warrants. If a bill is coming due, we do send them out without a
> signature to avoid late fees.
>
> Thank you,
> Sherrie Proctor
> Finance Coordinator
> M.S.A.D. #61
> 207.647.3048
> 207.647.5682 Fax
>
> M.S.A.D. #61 Confidentiality Notice:  The information contained in this
> message (including any attachments) may contain privileged and/or
> confidential information protected from disclosure by the Family
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> notify sherrie.proctor at lakeregionschools.org
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> from any computer.
>
>
> On Thu, May 28, 2026 at 1:06?PM Winslow, Natasha <nwinslow at rsu50.org>
> wrote:
>
> > We do the same as Stacie.
> >
> >
> > *Natasha Winslow**Business Manager*
> >
> >
> > *RSU 50 <http://www.rsu50.org/>*nwinslow at rsu50.org
> >
> > *Phone:* 207.757.8223  Ext.012 | *Fax:* 207.757.8257
> >
> > *District Website: rsu50.org <http://rsu50.org/>*
> >
> > Confidentiality Notice:
> > This e-mail message, including any attachments, is for the sole use of
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> > intended recipient(s) and may contains confidential and privileged
> > information.
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> > sender by reply e-mail and destroy all copies of the original message.
> >
> >
> >
> > *P* *Before printing this e-mail think GREEN!*
> >
> > On Thu, May 28, 2026 at 12:28?PM Field, Stacie <sfield at rsu16.org> wrote:
> >
> >> I bring the Warrants to the Finance Committee meetings monthly.
> >> We do not wait until the Warrants are signed to send out the checks.
> >>
> >> Stacie Field
> >> Business Manager
> >> RSU 16 - Poland, Mechanic Falls, Minot
> >> 207.998.2727 ext 102
> >>
> >>
> >> On Thu, May 28, 2026 at 12:11?PM Krol, Gabrielle <
> >> gabrielle.krol at msad52.org> wrote:
> >>
> >>> Hi everyone,
> >>>
> >>> Can you tell me what your practice is for having checks cut for
> >>> vendors.  Do you have your finance committee sign the warrants before
> you
> >>> cut the checks and send them to vendors?
> >>>
> >>> Do you have a policy that you can share?
> >>>
> >>> --
> >>> Gabrielle Krol
> >>> Business Manager
> >>> MSAD 52
> >>> 486 Turner Center Road
> >>> <
> https://www.google.com/maps/search/486+Turner+Center+Road+Turner,+ME+04282?entry=gmail&source=g
> >
> >>> Turner, ME 04282
> >>> <
> https://www.google.com/maps/search/486+Turner+Center+Road+Turner,+ME+04282?entry=gmail&source=g
> >
> >>> 207-225-1006
> >>> _______________________________________________
> >>> SchoolFinance mailing list
> >>> SchoolFinance at maillist.informe.org
> >>> http://maillist.informe.org/mailman/listinfo/schoolfinance
> >>
> >> _______________________________________________
> >> SchoolFinance mailing list
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> ------------------------------
>
> Message: 2
> Date: Thu, 28 May 2026 13:14:52 -0400
> From: Dawn Blanchard <dblanchard at brunswicksd.org>
> To: Moderated information sharing for school business managers
>         <schoolfinance at maillist.informe.org>
> Subject: Re: [SchoolFinance] School ERP Pro pay average
> Message-ID:
>         <CAM7dEiLh5iUDBfXVXr+PVXe-zZ+4sPQP=
> WCvhDmaLL_VLbdw7w at mail.gmail.com>
> Content-Type: text/plain; charset="utf-8"
>
> We have to manage a separate spreadsheet that is updated regularly as
> people are hired, leave, etc.....
> It includes the number of:
> work days, vacation days, & holidays
> It then calculates based on the number of hours per day and their hourly
> wage the total annualized salary.
> We only pay average for 22 pays- per our CBA--but all ed techs within the
> unit must be pay averaged.
>
> Isn't pay averaging fun???
>
>
>
> *~Thanks,*
>
> Dawn Blanchard
>
> Director of Personnel & Finance
>
> she/her/hers
>
> (207)-319-1950
> dblanchard at brunswicksd.org
> www.brunswicksd.org
>
> [image: facebook]
> <https://www.facebook.com/Brunswick-School-Department-896342617067005/>
>
>
> On Thu, May 28, 2026 at 1:06?PM Gagnon, Ashlie <ashlie.gagnon at msad52.org>
> wrote:
>
> > Thanks, can you share more about how you have your salary schedule setup
> > for the hourly pay average folks? We are being advised to "annualize"
> they
> > amount based on days worked and hourly rate but are concerned this will
> be
> > cumbersome and a lot of extra manually oversight annually.
> >
> > On Thu, May 28, 2026 at 12:20?PM Carrie Colley <c.colley at msad17.org>
> > wrote:
> >
> >> Hello,
> >> MSAD 17 uses ERP Pro and this is how we've handled it.  It works well.
> >>
> >> Carrie
> >>
> >> On Thu, May 28, 2026 at 12:11?PM Krol, Gabrielle <
> >> gabrielle.krol at msad52.org> wrote:
> >>
> >>> Hi Everyone,
> >>>
> >>> We are working through setting up ERP Pro for a July 1st migration and
> >>> we seem to be running into issues on how pay average staff are paid.
> >>>
> >>> Our trainer wants us to setup these people as salaried and then we have
> >>> the over/under position to add or deduct hours as needed.
> >>>
> >>> Of those of you using ERP Pro, how are you setting up your pay
> >>> average people?
> >>>
> >>> Thank you!
> >>>
> >>> --
> >>> Gabrielle Krol
> >>> Business Manager
> >>> MSAD 52
> >>> 486 Turner Center Road
> >>> Turner, ME 04282
> >>> 207-225-1006
> >>> _______________________________________________
> >>> SchoolFinance mailing list
> >>> SchoolFinance at maillist.informe.org
> >>> http://maillist.informe.org/mailman/listinfo/schoolfinance
> >>
> >>
> >>
> >> --
> >> Carrie Colley
> >> Director of Finance & Operations
> >> M.S.A.D. #17
> >> 232 Main Street, Suite 2
> >> South Paris, Maine 04281
> >> 207-743-8972
> >> 207-743-2878 (Fax)
> >> c.colley at msad17.org
> >> This is a staff email account managed by Oxford Hills School District -
> >> MSAD 17.  This email and any files transmitted with it are confidential
> and
> >> intended solely for the use of the individual or entity to whom they are
> >> addressed. If you have received this email in error please notify the
> >> sender.
> >> <c.colley at msad17.org>
> >> _______________________________________________
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> >
> >
> >
> > --
> > Ashlie Gagnon
> > Finance & Payroll Coordinator
> > MSAD #52 District Office
> > 207-225-1007
> > ashlie.gagnon at msad52.org
> > _______________________________________________
> > SchoolFinance mailing list
> > SchoolFinance at maillist.informe.org
> > http://maillist.informe.org/mailman/listinfo/schoolfinance
>
> --
>
>
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