[SchoolFinance] School ERP Pro Pay Average

[Misty Bechard]

Hi,

MSAD 33 and Madawaska School Department have the same process. In time
clock plus we have two locations (MSAD 33 & MSAD33-Pay ave). When it is
time to process payroll we filter by location and print a period report -
payroll - payroll detail of the weeks summary. We then go into a
spreadsheet and manually input the hours worked. Once that has been
calculated we take the negative (under worked hours) or the positive (over
worked hours) and place it into our payroll system. The line we use is the
same that gets pulled when merging the hourly staff. This also ensures
the MPERS report is accurate and not needing to be adjusted (for the most
part).  I do have one pay average that does a position that is not within
their pay average roll. When they do this position, the hours are deducted
from the pay ave line and added to the line responsible for the said
position. I have attached a copy of the spreadsheet we use. It is easily
updated from year to year. I have also attached screenshots of how the
spreadsheet and detail summary looks like. They are from the same employee.
You can see where the total amounts fall from the detail report and the
spreadsheet. It then gets printed and placed with the payroll incase there
is ever a need to review. I also do not have many pay average employees, a
total of 4 this year and 5 starting next year. This may not work for those
who have larger numbers.



[image: image.png]
[image: image.png]

Misty Bechard
Payroll Specialist
MSAD # 33
207-543-7334


On Thu, Apr 30, 2026 at 12:37 PM Winslow, Natasha <nwinslow at rsu50.org>
wrote:

> We also have this setup for our pay averaged employees.
>
>
> *Natasha Winslow**Business Manager*
>
>
> *RSU 50 <http://www.rsu50.org/>*nwinslow at rsu50.org
>
> *Phone:* 207.757.8223  Ext.012 | *Fax:* 207.757.8257
>
> *District Website: rsu50.org <http://rsu50.org/>*
>
> Confidentiality Notice:
> This e-mail message, including any attachments, is for the sole use of the
> intended recipient(s) and may contains confidential and privileged
> information.
>
> Any unauthorized review, use, disclosure or distribution is strictly
> prohibited. If you are not the intended recipient, please contact the
> sender by reply e-mail and destroy all copies of the original message.
>
>
>
> *P* *Before printing this e-mail think GREEN!*
>
>
> On Thu, Apr 30, 2026 at 12:11 PM Gagnon, Ashlie <ashlie.gagnon at msad52.org>
> wrote:
>
>> Hi All,
>>
>> We are working through our ERP setup and are struggling with the setup of
>> pay average employees for "over/under" hours. It is being recommended that
>> we create an "over hours" and "under hours" supplemental position for each
>> employee to "deduct" or "add" time without affecting their primary position.
>>
>> I would love to know how you are all doing this since we cannot simply
>> "add a line" in entry and this process seems overly complicated.
>>
>> Thank you,
>>
>> --
>> Ashlie Gagnon
>> Finance & Payroll Coordinator
>> MSAD #52 District Office
>> 207-225-1007
>> ashlie.gagnon at msad52.org
>> _______________________________________________
>> SchoolFinance mailing list
>> SchoolFinance at maillist.informe.org
>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>
> _______________________________________________
> SchoolFinance mailing list
> SchoolFinance at maillist.informe.org
> http://maillist.informe.org/mailman/listinfo/schoolfinance
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://maillist.informe.org/pipermail/schoolfinance/attachments/20260430/ff64ffb8/attachment-0001.htm>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image.png
Type: image/png
Size: 160907 bytes
Desc: not available
URL: <http://maillist.informe.org/pipermail/schoolfinance/attachments/20260430/ff64ffb8/attachment-0002.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image.png
Type: image/png
Size: 48617 bytes
Desc: not available
URL: <http://maillist.informe.org/pipermail/schoolfinance/attachments/20260430/ff64ffb8/attachment-0003.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Pay Average.xlsx
Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Size: 64903 bytes
Desc: not available
URL: <http://maillist.informe.org/pipermail/schoolfinance/attachments/20260430/ff64ffb8/attachment-0001.xlsx>