[SchoolFinance] Quarterly Uploads

[Batista, Ida]

Hello School Business Office colleagues,

We, DOE school finance, are sending notification about uploading your quarterly financials.

For FY2025, this is mandatory for SAUs that are in the PreK special ed pilot cohort 1 that have taken on FAPE responsibility for kids aged 3-5 in PreK that have otherwise been under CDS.

For all other SAUs quarterly uploads are strongly recommended for several reasons:


  1.  There are times when we need to pull financial data prior to the last quarter of the year to analyze or use in other processes to forecast and refine funding. Without the data, this can not be done.
  2.  This allows you to fine tune your coding and have it reviewed throughout the year, so that when year-end files are due, the files are fairly clean and, ideally, you are not rushing to finalize your year-end financials. One area that we have seen that still requires a lot of attention at year end is salary and benefits lines. We are updating MEFS to error (fail) these in quarter 3 instead of allowing the file to pass to pending and  "warn" of a potential error.
  3.  As more initiatives pass that rely on more data and more detail, quarterly uploads will become required for all.


Please upload each quarterly report, so we can assist one another efficiently move work along.

Best,
Ida


Ida Batista

________________________________________

Ida Batista
School Finance Manager
Maine Department of Education
23 State House Station
Augusta, Maine 04333-0023
Email: Ida.Batista at maine.gov<mailto:Ida.Batista at maine.gov>
Phone: 207-624-6795
Maine DOE<http://www.maine.gov/doe> | Facebook<https://www.facebook.com/MaineDepartmentofEducation1/> | Twitter<https://twitter.com/mdoenews> | Instagram<https://www.instagram.com/mainedepted/?hl=en> | Maine DOE Newsroom<https://mainedoenews.net/>

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