[SchoolFinance] FW: PRIORITY NOTICE: Urgent Need to Review MaineCare Seed Reports For Accuracy by October 15, 2024

[Gravelle, Paula B]

Priority Notice from the Maine Department of Education
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Urgent Need to Review MaineCare Seed Reports For Accuracy by October 15, 2024

Dear Champions of Education,

We have discovered some errors in the seed reports from MaineCare, and urge you to carefully review these to be sure that:
- the student is enrolled in your school administrative unit (SAU)
- the student has an IEP or IFSP that requires the service listed
- the dates and the durations correspond with actual required services

The recovery of Q4'24 MaineCare Seed will occur in the October 2024 subsidy payment. The Maine Department of Education (DOE) is asking SAUs to review their reports by October 15, 2024, to ensure accurate adjustments to subsidy. SAU staff must review student claims on the public and private MaineCare reports for Q4'24 and submit disputes, if necessary, by October 15, 2024.

To access the MaineCare Seed reports, please follow the instructions below.

  1.  Log into NEO here.<https://maine.us2.list-manage.com/track/click?u=a582edd6473e477ef6307c769&id=246c15bacf&e=d89fcd9d0f>

  1.  Click on the Student Data tab

  1.  Click on the Student Report tab

  1.  Select MaineCare in the Reporting Area drop-down

  1.  Choose the quarterly Seed report and the report type (private/public)

  1.  Click the view report button

  1.  Once the report appears on the screen, choose the export button.
 [https://mcusercontent.com/a582edd6473e477ef6307c769/images/52b7c663-9768-f153-1a4e-bfaa77f6375b.jpg]
You may export the reports to Excel but, please be aware that there may be multiple worksheet tabs within the workbook. Save the file to your computer.

To dispute a claim:

If you believe that a particular student or time period should not be on the report, please send an email with the following information for each State Student ID to pamela.partridge at maine.gov. <mailto:pamela.partridge at maine.gov.%20>

  *   State Student ID
  *   The reason that you disagree
  *   Identify the type of report: public or private
  *   Quarter in which the claims are located
  *   Service provided dates (From and To)
  *   Total amount of Seed being disputed

Summer services:
Students must be enrolled for the time period they are receiving educational services. This means that students that are receiving extended school year services internally or extended school year services in an external placement must have a primary enrollment for that time period in order for the Maine DOE to have the most accurate enrollment data in determining SAU responsibility for MaineCare Seed.

If you have difficulty logging into NEO:

Anyone who currently has Special Education Director permissions to the Special Education module will automatically have permissions to access MaineCare reports.

As in the past, if a new staff member needs permission to access this module, a request from the superintendent to the Maine DOE helpdesk will be necessary. The helpdesk contact information is medms.helpdesk at maine.gov<mailto:medms.helpdesk at maine.gov> or 207-624-6896.

Please contact pamela.partridge at maine.gov  Denise.towers at maine.gov<mailto:pamela.partridge at maine.gov%20%20Denise.towers at maine.gov>
for more information or technical assistance related to MaineCare Seed.

Sent September 11, 2024
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