[SchoolFinance] DOE PFML Codes for financial accounting

[Sue Lambert]

Because we accrue our wages at year end/June. Won't there be 8 months worth
of expense rather than 6 months( 1/2 a year) for teachers and pay averaged
Ed Techs for that first partial year? Maybe the difference is
insignificant in budget. The next year it would be a full year.

~Sue
Sue Lambert
MSAD #49
Accounting Coordinator
8 School St
Fairfield,  ME 04937
207-453-4200 x3109
207-453-0110 FAX
For in-district direct dial: 3109





On Wed, Feb 7, 2024 at 1:08 PM Pete Orne <pete.orne at fivetowns.net> wrote:

> First and foremost, I'd create a provisional database to try this!!
>
>
>    - Create the object elements in ERP.  52615, 52625, ...., 52685
>
>
>    - Then, if you've already created your payroll budget in ERP, I would
>    go to budget input, mask all your salary accounts..
>    (????.????.????.51???.???) and export that to excel.
>
>
>    - Then, I'd do a Search and Replace in excel and convert each object
>    from 51xxx to 526?5... This might take a few times..  like 51010 to 52615,
>    5202? to 52625, ... 51180 to 52685 (Remember to convert your "account"
>    column to TEXT first.)
>
>
>    - Once you have all the correct accounts, I'd probably multiply each
>    salary amount by .005 (0.5%) to get the budget amount if you're assuming
>    the district will budget all of the 6 month amount.
>
>
>    - After all the accounts and the amounts are correct in excel, you can
>    import the file back into your budget (mapped to the proper columns) and
>    the accounts will be created automatically.
>
> It's time consuming but faster than entering new account codes, I think.
>
> But, try it in a provisional Database first!  Then import the file to the
> live database if all looks good.
>
> Pete
>
>
> Pete Orne, SFO
>
> Business Manager
>
> Camden Rockport/Five Town CSD
>
> 22 Knowlton St.
>
> Camden, ME 04843
>
>
>
>
>
>
> *pete.orne at fivetowns,net <pete.orne at fivetowns,net>*
>
>
> * <pete.orne at fivetowns,net>*
>
>
> * <pete.orne at fivetowns,net>*
>
>
> On Wed, Feb 7, 2024 at 11:32 AM Katie Gourley <katie at rsu25.org> wrote:
>
>> School ERP users: what is the best way to get all these new accounts
>> added? I would like to get them in so I can assign a budget amount to them.
>> Katie Gourley
>> RSU 25
>> Business Manager
>> 207-469-7311
>> katie.gourley at rsu25.org <katie at rsu25.org>
>>
>>
>> On Tue, Feb 6, 2024 at 12:23 PM Batista, Ida <Ida.Batista at maine.gov>
>> wrote:
>>
>>> Hello Public School Business Leaders,
>>>
>>>
>>>
>>> Attached you will find the new handbook codes for Paid Family and
>>> Medical Leave that is starting to be collected in January 2025 and the
>>> updated salary and benefit matrix.
>>>
>>> Please pass these items along to other business leaders that may also
>>> need this information.
>>>
>>>
>>>
>>>
>>>
>>> Best,
>>>
>>> Ida
>>>
>>>
>>>
>>> Ida Batista
>>>
>>>
>>>
>>> ________________________________________
>>>
>>> *Ida Batista*
>>>
>>> School Finance Manager
>>>
>>> Maine Department of Education
>>> 23 State House Station
>>> Augusta, Maine 04333-0023
>>> *Email**: **Ida.Batista at maine.gov <Ida.Batista at maine.gov>*
>>> *Phone*: 207-624-6795
>>>
>>> Maine DOE <http://www.maine.gov/doe> | Facebook
>>> <https://www.facebook.com/MaineDepartmentofEducation1/> | Twitter
>>> <https://twitter.com/mdoenews> | Instagram
>>> <https://www.instagram.com/mainedepted/?hl=en> | Maine DOE Newsroom
>>> <https://mainedoenews.net/>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
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