[SchoolFinance] School Credit Card for Travel

[Adam Hanson]

Hi Hillary,
We have a purchase card program (through the city of Lewiston) and often
issue purchase cards to employees who are going on trips to take care of
just these type of items. It's a lot to expect employees to chaperone a
trip while also paying for everyone's food and incidentals AND keeping
track of all receipts. This works well for us, but of course launching a
purchase card program is a huge undertaking that requires great thought and
care around controls, so you would want to do a lot of due diligence and
get board approval and have a policy in place before taking that route.

On Fri, Oct 6, 2023 at 9:22 AM Hillary Bunker <
hillary.bunker at vinalhavenschool.org> wrote:

> Does anyone have a school credit card that they allow employees to travel
> with? We have one card that we use only in the office but it does not leave
> the building. The school has started a program that has students and staff
> traveling more to learn through experiences and it would be extremely
> helpful to have a credit card available so that chaperones are not having
> to pay out of pocket for unexpected costs or emergencies. Wondering what
> procedures or policies other schools have in these situations for staff
> traveling with cards?
>
>
> Thank you!
>
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-- 
Adam Hanson
Controller
Lewiston Public Schools
36 Oak Street
Lewiston, ME 04240
Phone: (207) 795-4100, ext. 4051
Fax: (207) 795-4177

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