[SchoolFinance] Deceased Employees

[Lucie Tabor]

When this has happened, we have paid out any remaining funds earned and
deposited to their regular bank account or mailed a check in their name to
the address we have on file, same as we would had they still been alive.
We also informed the Health Insurance (if they participated) and MePers (if
they were a member).
Lucie
VUESC
(SAD27, SAD33 and Madawaska)

On Thu, Jul 20, 2023 at 7:54 AM Sue Lambert <slambert at msad49.org> wrote:

> Do any of you have employees/new-hires complete a beneficiary form for
> payroll (not benefits)? I have found a few online.
>
> We have unfortunately had a few employee's pass away this year and there
> seems to be a lot of complications about doing the 1099 form and getting a
> W9 in order to do that 1099. Not everyone gets an EIN # for the Estate. All
> of the research I have done says that the wages get paid to the Estate
> using the Estate EIN or to the beneficiary. With no Estate EIN, how do you
> legally determine the Beneficiary if there is no form? Do you ask for a
> copy of the will and use that to determine the beneficiary? Then that
> beneficiary would need to do a W9 form and I would think they should sign
> some type of beneficiary affidavit.
>
> Curious what your process is and if it would be simpler to have a "payroll
> beneficiary" form on file for all staff.
>
> I am familiar with the iRS rules about what is taxable and reported on the
> W2/1099 depending on payment in the same year or another. My question is
> really about determining who you should be paying out the wages to and what
> to get for documentation of that especially so you can file the 1099 and
> also whether to start using a Beneficiary form for final wages.
>
> ~Sue
> Sue Lambert
> MSAD #49
> Benefits Specialist
> 8 School St
> Fairfield,  ME 04937
> 207-453-4200 x3109
> 207-453-0110 FAX
> For in-district direct dial: 3109
>
>
>
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-- 
Lucie Tabor
*Director of Finance*
*Valley Unified Educational Service Center (VUESC)*
*Serving the School Districts of MSAD 27, MSAD 33 and Madawaska School
Dept.*
*Upper St. John Valley*
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