[SchoolFinance] Vehicle Use

Fri Aug 25 11:30:25 EDT 2023

Be sure to check your Board policy to see what is says about renting district owned vehicles.

Deb Roberts
MSMA

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Subject: SchoolFinance Digest, Vol 5, Issue 14

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Today's Topics:

   1. Vehicle use (Janet Jordan)
   2. Re: Vehicle use (Sue Lambert)

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Message: 1
Date: Tue, 22 Aug 2023 13:02:37 -0400
From: Janet Jordan <jjordan at rsu24.org>
To: schoolfinance at maillist.informe.org
Subject: [SchoolFinance] Vehicle use
Message-ID:
	<CALZzVP613Mx9aoSoN_KHJavHzyj0yjsxUdQuVEX3G3t9LJA9Pw at mail.gmail.com>
Content-Type: text/plain; charset="utf-8"

Good afternoon,

We are seeking information from other SAU's about their vehicle use policy and procedures:

Do you allow private individuals and/or outside organizations to rent your vehicles (buses, vans, automobiles) and if so, what are the details, please?  How does it affect your insurance coverage, if at all?

Do you allow employees to use SAU owned vehicles to get back and forth from their home base to work when the company vehicle is not part of their job description or part of an employer paid benefit package?

Thank you.

Sincerely,
Janet
Janet R. Jordan
Facilities & Operations Manager
Regional School Unit No. 24
2165 US Highway One, Sullivan, ME 04664
Tel. (207) 422-2017, x2107/Fax.(207) 422-2029/Cell. (207) 460-1867
https://linkprotect.cudasvc.com/url?a=http%3a%2f%2fwww.rsu24.org%2f&c=E,1,uxzWFZfoIcwRLrjs2yJVyoyn0GVFTBOH1RlMSrw4_SxTmmrEFpj7Pc8kF6jECoHFCK4Yjja5hg9tYU-y2IX_yoX22MaUyVgRO75QlR4uRXs,&typo=1

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Message: 2
Date: Tue, 22 Aug 2023 14:47:00 -0400
From: Sue Lambert <slambert at msad49.org>
To: Moderated information sharing for school business managers
	<schoolfinance at maillist.informe.org>
Subject: Re: [SchoolFinance] Vehicle use
Message-ID:
	<CAAjjJgSEipkrcSy=h8W1bRC+=khqhjBMMZe1p6o_MxqVEgpH1w at mail.gmail.com>
Content-Type: text/plain; charset="utf-8"

We no longer allow company vehicles to be used to commute back and forth to work but when we did, we used to have to make an adjustment in payroll as IRS rules required this to be a taxable non-cash fringe benefit. Not sure if things have changed since then but you would want to check the IRS guidelines.

~Sue
Sue Lambert
MSAD #49
Accounting Coordinator
8 School St
Fairfield,  ME 04937
207-453-4200 x3109
207-453-0110 FAX
For in-district direct dial: 3109

On Tue, Aug 22, 2023 at 1:38?PM Janet Jordan <jjordan at rsu24.org> wrote:

> Good afternoon,
>
> We are seeking information from other SAU's about their vehicle use 
> policy and procedures:
>
> Do you allow private individuals and/or outside organizations to rent 
> your vehicles (buses, vans, automobiles) and if so, what are the 
> details, please?  How does it affect your insurance coverage, if at all?
>
> Do you allow employees to use SAU owned vehicles to get back and forth 
> from their home base to work when the company vehicle is not part of 
> their job description or part of an employer paid benefit package?
>
> Thank you.
>
> Sincerely,
> Janet
> Janet R. Jordan
> Facilities & Operations Manager
> Regional School Unit No. 24
> 2165 US Highway One, Sullivan, ME 04664 Tel. (207) 422-2017, 
> x2107/Fax.(207) 422-2029/Cell. (207) 460-1867
> https://linkprotect.cudasvc.com/url?a=http%3a%2f%2fwww.rsu24.org%2f&c=
> E,1,2vi5Nux2QpialVEJFazaSuZelQhDDcGLtU6p47xA0YMuxWmrguTccsp2Pxjn1C62XP
> Vlx8e75qle2hhBce0q6SSKDiC9DBQgHvIrNgqxgcXXpKHf8TAOkA,,&typo=1
>
>
>
>
>
> **Notice of Confidentiality* - This electronic message and any 
> attachments are intended for the use of the individual or entity to 
> which it is addressed and may contain information that is privileged, 
> confidential, and exempt from disclosure under applicable law.  If the 
> reader of this message is not the intended recipient, you are hereby 
> notified that any dissemination, distribution, or copying of this 
> communication is strictly prohibited.  If you have received this 
> communication in error, please notify me immediately by telephone or 
> e-mail.*
>
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