<div dir="ltr"><div>Hi Carrie, </div><div><br></div><div>MSAD 55 consists of about 1000 students PK-12, 3 schools and our Central Office staff housed in the MS. We used Profund and Frontline for Absence Management/Time & Attendance. I have not heard of anyone successfully outsourcing Payroll with all of the MEPERS rules.</div><div><br></div><div>Our Central Office Staff:</div><div><br></div><div>The Superintendent's Administrative Assistant offers support to me and our Curriculum Coordinator as well. She also handles FMLA paperwork, WC paperwork and reporting, and various NEO reporting. </div><div><br></div><div>AP/AR clerk who does all of the payables, check printing and recording of all deposits (including student activity). Will be training as payroll back up soon. </div><div><br></div><div>We have a very PT Payroll person who is also a computer Ed Tech for the district. She spends about 4 days of the 10 day pay cycle in payroll processing payroll and creating the upload to OMNI for our 403b contributions. We lost our full time payroll clerk about three years ago and could not fill that position no matter how hard we tried. I was doing it full time for about a year and then we decided to take the part time approach so I had some to at least do the entry part. It has been helpful but I would LOVE to have someone else reconciling MSRS, Anthem, blah, blah. </div><div><br></div><div>All other payroll duties (ProFund set up, Frontline entry, deduction checks, MSRS, all benefit set up) are on my plate. Like Katie all of the grant billing, taxes, and financial uploads are also my duties. Lots of late nights and Sundays are spent working for sure. </div><div><br></div><div>We do break out our budget entry a little. There are 5 of us that all have a piece of creating the budget requests and then review together to put the whole picture together. Me, Curriculum Coordinator, Special Ed Secretary, Superintendent & Admin Asst do the position budgeting</div><div><br></div><div><br></div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr">Peggy McKenzie<div>MSAD 55 Accounting Office Manager</div><div>Phone: (207) 625-2490 x1126</div><div>Fax: (207) 625-7065</div></div></div></div><br></div><br><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr">On Fri, Feb 6, 2026 at 10:42 AM Katie Gourley <<a href="mailto:katie.gourley@rsu25.org">katie.gourley@rsu25.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div><div class="gmail_default" style="font-family:verdana,sans-serif"> We had looked into outsourcing a few years ago, but they were just not able to handle MainePers. If it was simple like everyone just had one code and never got paid for anything else I think it would be able to be done. But, with all the different Mainepers rules and what is eligible and what is not it just seemed too complicated. </div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">Currently systems being used in Business Office: School ERP and Red Rover (Time, Attendance, and Sub notification)</div><div class="gmail_default" style="font-family:verdana,sans-serif">Our office covers about 1000 students, 4 schools and a service center. Payroll is roughly 275-300 employees a payperiod between school/service center.</div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">In our office we have:</div><div class="gmail_default" style="font-family:verdana,sans-serif">HR/Data Specialist - she handles all the benefit enrollments, workers comp, fmla, she does the badging and setting up staff when hired in ERP, Red Rover and all other systems used throughout the district. student/neo reports, staffing reports, helps with infinite campus set up ex: grade book, calendars, etc. and anything else the Tech Director needs help. </div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">Accounts Payable: She does AP and backs up the admin assistant if she is out or tied up doing something. </div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">Admin Assistant: She helps the entire Central Office, Myself, Superintendent, Curriculum Coordinator. Working on training her to do some of the payroll pieces. </div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">Business Manager: Payroll, Grant tracking/reimbursements, maintaining Red Rover and ERP, Budgeting, ...you know all things money :) I would love to give up payroll. It just takes away so much of my time I would say 5-6 days a month I am only doing payroll/mainepers. </div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">Also this year Food Service is falling to HR and myself. HR handles all personnel issues etc and I do all things financial/reporting.</div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">I would love to know what other business managers are doing. I know it is this time of year but I feel like I am barely keeping my head above water and that is working weekends and nights. </div><br clear="all"></div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><div><div dir="ltr">Katie Gourley<div>RSU 25</div><div>Business Manager</div><div>207-469-7311</div><div><a href="mailto:katie@rsu25.org" target="_blank">katie.gourley@rsu25.org</a></div></div></div></div></div></div><br></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, Feb 5, 2026 at 11:08 AM Carrie Colley <<a href="mailto:c.colley@msad17.org" target="_blank">c.colley@msad17.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div><div class="gmail_default" style="font-family:georgia,serif;font-size:large">Good Morning,</div><div class="gmail_default" style="font-family:georgia,serif;font-size:large">I have a couple of questions regarding payroll staffing and outsourcing:</div><div class="gmail_default" style="font-family:georgia,serif;font-size:large"><br></div><div class="gmail_default" style="font-family:georgia,serif;font-size:large">1. Has anyone looked at outsourcing payroll? </div><div class="gmail_default" style="font-family:georgia,serif;font-size:large">2. What size is your district and how many staff are in the payroll and HR positions for payroll/benefits/workers compensation/fmla employee related activities? </div><div class="gmail_default" style="font-family:georgia,serif;font-size:large"><br></div><div class="gmail_default" style="font-family:georgia,serif;font-size:large">Does anyone know of a retired or payroll experienced person who might be willing to help out a school district until they can hire a payroll specialist?</div><div class="gmail_default" style="font-family:georgia,serif;font-size:large"><br></div><div class="gmail_default" style="font-family:georgia,serif;font-size:large">Thanks for any input.</div></div><div><br></div><span class="gmail_signature_prefix">-- </span><br><div dir="ltr" class="gmail_signature"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div><span style="font-family:georgia,serif;font-size:large">Carrie Colley</span></div><div><span style="font-family:georgia,serif;font-size:large">Director of Finance & Operations</span></div><div><span style="font-family:georgia,serif;font-size:large;color:rgb(136,136,136)">M.S.A.D. #17</span><br></div><div><div style="color:rgb(136,136,136)"><font face="georgia, serif" size="4">232 Main Street, Suite 2</font></div><div style="color:rgb(136,136,136)"><font face="georgia, serif" size="4">South Paris, Maine 04281</font></div><div style="color:rgb(136,136,136)"><font face="georgia, serif" size="4">207-743-8972</font></div><div style="color:rgb(136,136,136)"><font face="georgia, serif" size="4">207-743-2878 (Fax)</font></div></div><div style="color:rgb(136,136,136)"><font face="georgia, serif" size="4"><a href="mailto:c.colley@msad17.org" target="_blank">c.colley@msad17.org<br></a></font></div><div style="color:rgb(136,136,136)"><span style="color:rgb(34,34,34)">This is a staff email account managed by Oxford Hills School District - MSAD 17. This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender.</span><font face="georgia, serif" size="4"><a href="mailto:c.colley@msad17.org" target="_blank"><br></a></font></div></div></div></div></div></div></div>
_______________________________________________<br>
SchoolFinance mailing list<br>
<a href="mailto:SchoolFinance@maillist.informe.org" target="_blank">SchoolFinance@maillist.informe.org</a><br>
<a href="http://maillist.informe.org/mailman/listinfo/schoolfinance" rel="noreferrer" target="_blank">http://maillist.informe.org/mailman/listinfo/schoolfinance</a></blockquote></div>
<br>
<span style="background-color:rgb(255,255,255);font-size:12pt">CONFIDENTIALITY NOTICE: </span><span style="background-color:rgb(255,255,255);font-size:12pt">This e-mail message, including any attachments, is intended solely for the individual(s) or entity to which it is addressed. It may contain confidential or proprietary information. Unauthorized dissemination, distribution, copying, use, or other action(s) taken in reliance upon to the contents of, and any attachments to, this e-mail is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately by reply e-mail or telephone (<b>207-469-7311</b>) and permanently delete the original and any copies and/or printouts.</span>_______________________________________________<br>
SchoolFinance mailing list<br>
<a href="mailto:SchoolFinance@maillist.informe.org" target="_blank">SchoolFinance@maillist.informe.org</a><br>
<a href="http://maillist.informe.org/mailman/listinfo/schoolfinance" rel="noreferrer" target="_blank">http://maillist.informe.org/mailman/listinfo/schoolfinance</a></blockquote></div>
<br>
<p style="margin:0px;font-size:12px;font-family:'Times New Roman'">******************************<wbr>******************************<wbr>**************************</p>
<p style="margin:0px;font-size:12px;font-family:'Times New Roman'">MSAD#55 Confidentiality Notice: The information contained in this message (including any attachments) may contain privileged and/or confidential information protected from disclosure by the Family Educational Rights and Privacy Act (FERPA). It is intended solely for the use of the addressee. Any disclosure of the document is strictly prohibited outside the scope of the service for which you are receiving the information. If you have received this communication in error, please notify sender<span style="font-family:Geneva"> </span>immediately and delete the material from any computer.</p>