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<title>PRIORITY NOTICE: MaineCare Seed Adjustments to Be Made; Review Q3'25 Reports by July 15</title>
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<p class="MsoNormal"><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#505050">Priority Notice from the Maine Department of Education<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#505050"><a href="https://mailchi.mp/maine/cu5lemq6y0-1593839?e=d89fcd9d0f" target="_blank"><span style="color:#336699">View this message in your browser</span></a>.<o:p></o:p></span></p>
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<p style="line-height:150%"><strong><span style="font-size:21.0pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">PRIORITY NOTICE: MaineCare Seed Adjustments to Be Made; Review Q3'25 Reports by July 15</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050"><br>
<br>
Dear Champions of Education,<br>
<br>
The recovery of <strong><span style="font-family:"Arial",sans-serif">Q3'25 MaineCare Seed</span></strong> will occur in the
<strong><span style="font-family:"Arial",sans-serif">July 2025 subsidy payment</span></strong>. The Maine Department of Education (DOE) is asking school administrative units (SAUs) to please review their reports by
<strong><span style="font-family:"Arial",sans-serif">July 15, 2025</span></strong>, to ensure accurate adjustments to subsidy. SAU staff must review student claims on the public and private MaineCare reports for Q3'25 and submit disputes if necessary by July
15.<br>
<br>
The Maine DOE has discovered some errors in the Seed reports from MaineCare and urges SAU staff to carefully review these to be sure that:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l6 level1 lfo1">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">The student is enrolled in your SAU.<o:p></o:p></span></li><li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l6 level1 lfo1">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">The student has an IEP or IFSP that requires the service listed.<o:p></o:p></span></li><li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l6 level1 lfo1">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">The dates and the durations correspond with actual required services.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="line-height:150%"><strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">To access the MaineCare Seed reports, please follow the below instructions:</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">
<o:p></o:p></span></p>
<ol start="1" type="1">
<li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l4 level1 lfo2">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif"><a href="https://maine.us2.list-manage.com/track/click?u=a582edd6473e477ef6307c769&id=74334ed240&e=d89fcd9d0f"><span style="color:#336699">Log into NEO using this link.</span></a><o:p></o:p></span></li></ol>
<ol start="2" type="1">
<li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo3">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Click on the Student Data tab.<o:p></o:p></span></li></ol>
<ol start="3" type="1">
<li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l7 level1 lfo4">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Click on the Student Report tab.<o:p></o:p></span></li></ol>
<ol start="4" type="1">
<li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo5">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Select MaineCare in the Reporting Area drop-down.<o:p></o:p></span></li></ol>
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<li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l3 level1 lfo6">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Choose the quarterly Seed report and the report type (private/public).<o:p></o:p></span></li></ol>
<ol start="6" type="1">
<li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l2 level1 lfo7">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Click the View Report button.<o:p></o:p></span></li></ol>
<ol start="7" type="1">
<li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l2 level1 lfo8">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Once the report appears on the screen, choose the export button.
<img border="0" width="65" height="29" style="width:.675in;height:.3in" id="Picture_x0020_3" src="cid:image001.jpg@01DBDF75.99B427D0"><br>
You may export the reports to Excel, but please be aware that there may be multiple worksheet tabs within the workbook. Save the file to your computer.<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="line-height:150%"><strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">To dispute a claim:</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050"><br>
<br>
If you believe that a particular student or time period should not be on the report, please send an email with the following information for each State Student ID to
<a href="mailto:denise.towers@maine.gov:%20"><span style="color:#336699">denise.towers@maine.go</span></a>v:
<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l5 level1 lfo9">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">State Student ID<o:p></o:p></span></li><li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l5 level1 lfo9">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">The reason that you disagree<o:p></o:p></span></li><li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l5 level1 lfo9">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">The type of report (public/private)<o:p></o:p></span></li><li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l5 level1 lfo9">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Quarter in which the claims are located<o:p></o:p></span></li><li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l5 level1 lfo9">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Service provided dates (from and to)<o:p></o:p></span></li><li class="MsoNormal" style="color:#505050;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l5 level1 lfo9">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Total amount of Seed being disputed<o:p></o:p></span></li></ul>
<p style="line-height:150%"><strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">Summer services:</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050"><br>
<br>
Students must be enrolled for the time period in which they are receiving educational services. This means that students who are receiving extended school year services internally or extended school year services in an external placement must have a primary
enrollment for that time period in order for the Maine DOE to have the most accurate enrollment data in determining SAU responsibility for MaineCare Seed.<br>
<br>
<strong><span style="font-family:"Arial",sans-serif">If you have difficulty logging into NEO:</span></strong><br>
<br>
Anyone who currently has Special Education Director permissions to the Special Education module will automatically have permissions to access MaineCare reports.<br>
<br>
As in the past, if a new staff member requires permission to access this module, a request from the superintendent to the Maine DOE helpdesk will be necessary. The helpdesk contact information is
<a href="mailto:medms.support@maine.gov"><span style="color:#336699">medms.support@maine.gov</span></a> or 207-624-6896.<br>
<br>
Please contact <a href="mailto:denise.towers@maine.gov"><span style="color:#336699">denise.towers@maine.gov</span></a> for more information or technical assistance related to MaineCare Seed.<br>
<br>
Thank you.<br>
<br>
<br>
<em><span style="font-family:"Arial",sans-serif">Sent June 17, 2025</span></em><o:p></o:p></span></p>
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