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<title>Priority Notice: MaineCare Seed Adjustments to Be Made, Review Q2’24 Reports By April 15, 2024</title>
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<p class="MsoNormal"><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#505050">Priority Notice from the Maine Department of Education<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#505050"><a href="https://mailchi.mp/maine/cu5lemq6y0-1327596?e=d89fcd9d0f" target="_blank"><span style="color:#336699">View this message in your browser</span></a>.<o:p></o:p></span></p>
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<p style="line-height:150%"><strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">MaineCare Seed Adjustments to Be Made, Review Q2’24 Reports By April 15, 2024 </span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050"><o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">Dear Champions of Education, <o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">The recovery of Q2’24 MaineCare Seed will occur in the April 2024 subsidy payment. The Maine Department of Education (DOE) is asking school
administrative units (SAUs) to review their reports by April 15, 2024, to ensure accurate adjustments to subsidy. SAU staff must review student claims on the public and private MaineCare reports for Q2’24 and submit disputes if necessary by April 15, 2024. <o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">To access the MaineCare Seed reports, please follow the instructions below. <o:p></o:p></span></p>
<ol start="1" type="1">
<li style="color:#505050;line-height:150%;mso-list:l2 level1 lfo1"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Log into NEO using the link below <o:p></o:p></span></li></ol>
<p style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050"><a href="https://maine.us2.list-manage.com/track/click?u=a582edd6473e477ef6307c769&id=3dd4cf359d&e=d89fcd9d0f" target="_blank"><span style="color:#336699">https://neo.maine.gov/DOE/neo/Dashboard</span></a> <o:p></o:p></span></p>
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<li style="color:#505050;line-height:150%;mso-list:l0 level1 lfo2"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Click on the Student Data tab <o:p></o:p></span></li><li style="color:#505050;line-height:150%;mso-list:l0 level1 lfo2"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Click on the Student Report tab <o:p></o:p></span></li><li style="color:#505050;line-height:150%;mso-list:l0 level1 lfo2"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Select MaineCare in the Reporting Area drop-down <o:p></o:p></span></li><li style="color:#505050;line-height:150%;mso-list:l0 level1 lfo2"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Choose the quarterly Seed report and the report type (private/public) <o:p></o:p></span></li><li style="color:#505050;line-height:150%;mso-list:l0 level1 lfo2"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Click view report button <o:p></o:p></span></li><li style="color:#505050;line-height:150%;mso-list:l0 level1 lfo2"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Once the report appears on the screen, choose the export button.
<img border="0" width="65" height="30" style="width:.675in;height:.3166in" id="Picture_x0020_2" src="cid:image001.png@01DA7B6F.348A0DE0"> <o:p></o:p></span></li></ol>
<p style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">You may export the reports to Excel but, please be aware that there may be multiple worksheet tabs within the workbook. Save the file to
your computer. <o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">To dispute a claim: <o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">If you believe that a particular student or time period should not be on the report, please send an email with the following information
for each State Student ID to <a href="mailto:Denise.towers@maine.gov." target="_blank">
<span style="color:#336699">Denise.towers@maine.gov. </span></a> <o:p></o:p></span></p>
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<li style="color:#505050;line-height:150%;mso-list:l1 level1 lfo3"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">State Student ID <o:p></o:p></span></li><li style="color:#505050;line-height:150%;mso-list:l1 level1 lfo3"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">The reason that you disagree <o:p></o:p></span></li><li style="color:#505050;line-height:150%;mso-list:l1 level1 lfo3"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Identify the type of report: public or private <o:p></o:p></span></li><li style="color:#505050;line-height:150%;mso-list:l1 level1 lfo3"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Quarter in which the claims are located <o:p></o:p></span></li><li style="color:#505050;line-height:150%;mso-list:l1 level1 lfo3"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Service provided dates (From and To) <o:p></o:p></span></li><li style="color:#505050;line-height:150%;mso-list:l1 level1 lfo3"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Total amount of Seed being disputed <o:p></o:p></span></li></ul>
<p style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">Summer services: <o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">Students must be enrolled for the time period they are receiving educational services. This means that students that are receiving extended
school year services internally or extended school year services in an external placement must have a primary enrollment for that time period in order for the Maine DOE to have the most accurate enrollment data in determining SAU responsibility for MaineCare
Seed. <o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">If you have difficulty logging into NEO: <o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">Anyone who currently has Special Education Director permissions to the Special Education module, will automatically have permissions to
access MaineCare reports. <o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">As in the past, if a new staff member needs permission to access this module, a request from the superintendent to the Maine DOE helpdesk
will be necessary. The helpdesk contact information is <a href="mailto:medms.helpdesk@maine.gov" target="_blank">
<span style="color:#336699">medms.helpdesk@maine.gov</span></a> or 207-624-6896. <o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">Please contact
<a href="mailto:Denise.towers@maine.gov" target="_blank"><span style="color:#336699">Denise.towers@maine.gov</span></a> for more information or technical assistance related to MaineCare Seed. <o:p></o:p></span></p>
<p style="line-height:150%"><em><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050">Sent March 21, 2024</span></em><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#505050"><o:p></o:p></span></p>
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