[SchoolFinance] Friendly Reminder - Q4 FY2025 Actual files

Tue Oct 21 11:48:30 EDT 2025

Thank you Adam. That did the trick.

Carolyn Heller
Business Manager
Ellsworth School Department
207-664-7100 x1104

On Tue, Sep 30, 2025 at 8:26 AM Adam Hanson <
ahanson at lewistonpublicschools.org> wrote:

> Hi Carolyn,
> It's because the benefit object code for stipends always needs to be 2000.
> So if you change 2090 to 2000 in your file, it should take it.
>
> On Tue, Sep 30, 2025 at 8:14 AM Carolyn Heller <
> cheller at ellsworthschools.org> wrote:
>
>> Hi Ida,
>>
>> I have 1 error left for my 4q 2025 MEFS upload. It's the typical error
>> that I get due to payroll accruals, valid benefit codes but the
>> corresponding salary codes are missing.
>>
>> 1000-0000-2310-2090-900 $107.39
>>
>> The corresponding salary line is 1000-0000-2310-1590-900 has an ending
>> balance of $7500.01
>>
>> I copied the line below from the txt file that was uploaded to MEFS:
>>
>> 1663 2025 04 1000 0000 2310 1590 900 Stipends Paid - Other 7500.01
>>
>> I don't know what to do about this. Any suggestions?
>>
>> Carolyn Heller
>> Business Manager
>> Ellsworth School Department
>> 207-664-7100 x1104
>>
>>
>> On Wed, Sep 10, 2025 at 2:10 PM Batista, Ida <Ida.Batista at maine.gov>
>> wrote:
>>
>>> Hello School Business Office Colleagues,
>>>
>>>
>>>
>>> FY25 Q4 files Actual files (Revenue, Expenditure, or Balance Sheet) were *due
>>> on August 30th*.
>>>
>>>
>>>
>>> Please check that your files are submitted. We understand that your
>>> financials may not yet be audited.  We recommend submitting preliminary
>>> files and then submitting audited files with any necessary changes once the
>>> audit is complete.
>>>
>>>
>>>
>>> If your files were submitted and in *pending status*, we will review
>>> them shortly.
>>>
>>>
>>>
>>> If your files were submitted and in *approved status*, please certify
>>> them so they migrate to our database.
>>>
>>>
>>>
>>> If your files were submitted and either *failed or were rejected*,
>>> please review the error, correct it, and resubmit your files.
>>>
>>>
>>>
>>> If your files are not submitted, *please prioritize submitting any
>>> missing FY25 Quarter 4 Actual files as soon as possible.*
>>>
>>>
>>>
>>> *All data must be submitted, DOE reviewed, and SAU certified for use in
>>> the FY27 EPS subsidy calculation.*  We need all SAUs’ information to
>>> appropriately calculate the FY27 EPS Subsidy.
>>>
>>>
>>>
>>> If you need help with coding please contact Terri Beal or me.  Please
>>> also contact us if you are having technical issues that are causing delays.
>>>
>>> Thank you in advance!
>>>
>>> Best,
>>>
>>> Ida
>>>
>>>
>>>
>>>
>>>
>>> Ida Batista
>>>
>>>
>>>
>>> ________________________________________
>>>
>>> *Ida Batista*
>>>
>>> School Finance Manager
>>>
>>> Maine Department of Education
>>> 23 State House Station
>>> Augusta, Maine 04333-0023
>>> *Email**: **Ida.Batista at maine.gov <Ida.Batista at maine.gov>*
>>> *Phone*: 207-624-6795
>>>
>>> Maine DOE <http://www.maine.gov/doe> | Facebook
>>> <https://www.facebook.com/MaineDepartmentofEducation1/> | Twitter
>>> <https://twitter.com/mdoenews> | Instagram
>>> <https://www.instagram.com/mainedepted/?hl=en> | Maine DOE Newsroom
>>> <https://mainedoenews.net/>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> _______________________________________________
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>>> SchoolFinance at maillist.informe.org
>>> http://maillist.informe.org/mailman/listinfo/schoolfinance
>>>
>>
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>
>
> --
> Adam Hanson
> Controller
> Lewiston Public Schools
> 36 Oak Street
> Lewiston, ME 04240
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> Fax: (207) 795-4177
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