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<p class="MsoNormal"><span style="mso-ligatures:none">Hello,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">The CACFP State Agency is required to annually distribute procurement guidance. Please visit the Resources page of our Maine CACFP website (</span><a href="https://www.maine.gov/doe/schools/nutrition/cacfp/resources"><span style="mso-ligatures:none">https://www.maine.gov/doe/schools/nutrition/cacfp/resources</span></a><span style="mso-ligatures:none">)
and review the USDA memo and guidance related to procurement in the CACFP:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><img border="0" width="732" height="140" style="width:7.625in;height:1.4583in" id="Picture_x0020_1" src="cid:image001.png@01DB156D.A7F4ABD0"><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Review of the USDA procurement guidance and memo is considered adequate procurement training, so please document the names of persons reviewing the information and the date of review as part of your annual
in-house training. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">The procurement document titled “</span>USDA Procurement Guidance Memo”<span style="mso-ligatures:none"> has correct procurement information with the exception of the purchase thresholds which were increased;
those threshold amounts are included in the document titled “</span>Updates to Federal Micropurchase Threshold”<span style="mso-ligatures:none">. In the “</span>USDA Procurement Guidance Memo”<span style="mso-ligatures:none">, we have highlighted the information
that will affect most institutions. In “</span>Updates to Federal Micropurchase Threshold”,<span style="mso-ligatures:none"> FNS and USDA added a micro-purchase threshold (currently $50,000) which allows an institution to purchase up to $50,000 worth of CACFP-related
products per purchase (shopping trip, vendor order, etc.) with reimbursement funds without comparing prices from 3 vendors or sources. However, all CACFP institutions will still be expected to purchase goods and services from more than 1 source if multiple
sources have been determined to be comparable in price, location, convenience, etc. Every institution should have Written Standards of Conduct for people with CACFP purchasing duties and those Written Standards of Conduct should be kept with your CACFP files.
Written Standards of conduct are also uploaded to the checklist page of CNPweb as part of the annual agreement.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Any single CACFP-related purchase exceeding $50,000 will need to be documented with procurement records.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Procurement is a requirement for any single purchase that totals over $50,000 and does not apply to most of you. Institutions that contract with Food Service Management Companies must consider the entire
contract price when determining whether to use small purchase procedures or if sealed bids are required. Please be sure that all transactions below $50,000 (even though the micro-purchase rules apply and procurement is not required) are reasonable and purchases
are equitably distributed among qualified suppliers.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Regards,<o:p></o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none">The Maine Child Nutrition Team<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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